Receptionist/Floater

This is a Full Time Job

RECEPTIONIST/FLOATER:
This position services the company from the from desk. You will be the initial contact for our agency and will be responsible for providing a welcoming and upbeat first impression to all of our clients and business partners. As a floating assistant, you will service the company across all departments. This includes, but is not limited to, sorting and delivering mail, and temporarily covering desks while agent assistants are absent. Required work also includes assistance on various internal departmental projects including Literary, Television, Commercials, Theatre and Digital departments. In addition, the floating assistant will handle script and manuscript coverage for the Literary and Talent departments.

General Responsibilities:
• script coverage
• Answering phones
• Greeting visitors and validating parking
• Maintain inventory of office and grocery supplies
• Accepting and tracking deliveries
• Imputing MGR appointments into IE
• Assisting with client self-tapes
• Help with screen capture and editing of self-tapes
• Calendar management of both conference rooms
• Assist the Director of Operations in supporting our creative staff
• Sorting and mailing fan mail
• Updating contacts, bookings and resumes on all platforms

Essential Qualifications:
• Must be organized, ambitious detail oriented and computer savvy
• Must be able to handle complex instructions with care and follow-through
• Ability to handle a heavy volume of calls
• Must possess excellent interpersonal skills
• Must be an excellent multi-tasker and have proven problem-solving abilities
• Demonstrates accuracy and thoroughness in execution of assigned tasks
• Must be friendly and have open demeanor with ability to maintain confidentiality at all times
• Ability to adapt to changes and work in a fast paced, demanding environment
• Dependable and proactive. Able to prioritize the workload and use time efficiently