Executive Assistant

This is a Full Time Job

POSITION SUMMARY
Executes day-to-day administrative programs and processes to support Finance & Administration (F&A), and Technology department leadership as needed. Schedules and plans department events. Handles confidential and sensitive matters, while evaluating and using judgment, alleviating conflicts, and where possible, making decisions on behalf of the CFO and CTO.

LOCATION
Nashville, TN office. BMI has transitioned back to working in the office on a regular hybrid schedule. At present, most team members are expected in the office three (3) days a week. Decisions regarding future transitions will take place in phases as BMI continues to closely monitor COVID-19 as employee safety is our priority.

FUNCTIONS OF THE JOB
Essential Functions: which may be representative but not all inclusive of those commonly associated with this position.
• Manages calendars for the SVP, Chief Financial Officer (CFO), and SVP, Chief Technology Officer (CTO).
• Monitors the conference room schedules and alleviates conflicts that may occur.
• Books meetings and events for SVPs and for direct report teams as needed.
• Plans and coordinates all aspects needed for successful meetings both on and offsite. Duties range from monitoring costs, location / venue selection, food, AV, video and conference calls, technology needs, material handling, and effectively communicating details.
• Develops departmental newsletters.
• Creates department presentations as needed.
• Acts as IProc Preparer for F&A department.
• Acts as Liaison / Coordinator for office equipment repair, shipping, and printing requests.
• Codes invoices for payment as necessary.
• Acts as IExpense Preparer for SVPs.
• Prepares travel arrangements for SVPs.
• Thoroughly screens incoming calls and responds independently where appropriate for SVPs.
• Composes and prepares confidential correspondence, reports, and other complex documents for the SVPs.
• Maintains department distribution listings.
• Other duties as assigned.
• Regular in-office attendance.
• Supports our BMI Core Values and cultivates a culture of diversity and inclusion.

POSITION QUALIFICATION REQUIREMENTS

Education:
Bachelor’s Degree preferred.
Experience: Minimum three years of relevant work experience.

SKILLS AND ABILITIES
Which may be representative but not all inclusive of those commonly associated with this position.
• Intermediate to advanced level proficiency in Microsoft Office, including Word, Excel, PowerPoint and Outlook
• Multi-task and prioritize critical projects/information with frequently changing needs.
• Strong organizational and project management skills.
• Detail oriented.
• Good judgment and discretion.
• Transcribe and prepare written communications.
• Excellent communication skills, verbal and written.
• Work under deadlines.

SALARY RANGE
The specific base salary offered to a successful applicant will be based on individual qualifications, skills, experience, and education. The pay range is subject to change at any time based on various internal and external factors. The position may also be eligible for one or more performance-based bonuses. In addition to cash compensation, BMI offers a competitive portfolio of benefits to its employees, as described below.

What We Give to You:
• Health, dental, and vision insurance
• 401K with employer match
• Flexible spending accounts
• Paid vacation and paid sick/personal time
• 12 paid calendar holidays
• Paid volunteer time off
• Summer hours that offer more time for fun in the sun
• Company paid life insurance
• Up to 12 weeks paid parental leave
• Tuition assistance for qualified team members
• Commuter benefits (New York)
• Amazing and engaging culture
• Employee Resource Groups

BROADCAST MUSIC, INC. IS AN EQUAL OPPORTUNITY EMPLOYER: All applicants will receive equal opportunity for employment without regard of race, color, sex, religion, nationality, age, sexual orientation, gender identity and/or expression, veteran’s or marital status, disability, or any other cultural factor.

#LI-Hybrid