Coordinator, Creative
BMI
Austin, TXThis was removed by the employer on 9/4/2019 2:12:00 PM PST
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Full Time Job
POSITION SUMMARY: Coordinate all aspects of events facilitated by the Austin BMI Office. Provide administrative assistance to BMI songwriters and publishers.
FUNCTIONS OF THE JOB:
• Coordinate all necessary details for events; including logistics, communication with participants, arranging meetings, arranging complex and detailed travel plans and correspondence, expense reports, supplies and paying invoices.
• Travel to and assist at BMI events, showcases and festivals in Texas.
• Interact professionally with the music industry and Austin business community at events and establish relationships and trust by providing excellent, high quality execution while exceeding expectations.
• Track data and provide necessary reporting from affiliate data base to project teams to plan and execute their work and identify and resolve issues.
• Conduct weekly research, analysis, data entry and maintenance.
• Support administrative tasks such as; managing correspondence, assisting with errands, meeting with walk-in visitors, answering & researching wide ranging affiliate questions and requests using BMI systems and information.
• Assist with other duties as assigned.
• Regular attendance.
• Support our BMI Core Values and cultivate a culture of diversity and inclusion.
POSITION QUALIFICATION REQUIREMENTS
Education:
Bachelor’s Degree or equivalent preferred
Experience: Minimum five (5) years’ administrative experience
Skills and Abilities: which may be representative but not all inclusive of those commonly associated with this position.
• Must have a very good general overview of the music industry and all of its working parts – including but not limited to Austin based music industry including publishers, labels, songwriters, etc.
• Proficiency in Microsoft Office.
• Experience using EventBrite.
• Experience working with and maintaining database systems and reports, as well as word processing and spreadsheets.
• Must be a multi-tasking pro: handle multiple large projects (event planning), assist three executives with overflow of phone calls and occasional scheduling, and handle affiliate inquiries simultaneously.
• Highest level of confidentiality.
• Able to establish a constructive and informative relationship with employees, management, and vendors.
• Ability to interact professionally with a diverse employee population, and with all levels of staff and management.
• Able to work independently and with good judgment.
• Attention to detail.
• Ability to prioritize multiple assignments to meet deadlines.