Adminstative Assistant
BLT Communications
Hollywood, CAThis was removed by the employer on 1/19/2017 12:00:00 PM PST
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Full Time Job
BLT Communications, LLC is a leading entertainment creative advertising agency and is currently looking to hire an Administrative Assistant for their Digital/Social department. Must be proactive, team-oriented and eager-to-learn. This individual will help keep the team organized and aid senior level executives to the fullest. Creative thinking and team collaboration is a must. Understanding of social media, Interactive (Digital) and Marketing is a plus.
RESPONSIBILITIES (include but not limited to):
• Work with senior level executives for scheduling internal as well as external client meetings
• Manage senior level executive calendars and expense reports
• Book travel arrangements, make copies, keep the department organized and other admin duties that assist the senior level executives (primary) and the rest of the department (secondary)
• Upload assets to server
• Update and help manage billing via Filemaker Pro and Excel
• Track invoices and purchase orders to manage the department budget
• Take notes during general meetings
• Participate and contribute in brainstorms - all creative ideas welcome
• Send out internal update emails to department
• Assemble PDFs with Production (convert comps to JPEGs)
• Research marketing and advertising trends
• Manage and implement department policies and procedure
REQUIREMENTS:
• Bachelor Degree
• 1-2 years desk experience desired
• Well organized
• Strong attention to detail
• Proactive
• Collaborative team player
• Receptive to direction and constructive feedback
• Eager to learn and grow
• Strong verbal and written skills
• Proficient with Mac OS, Microsoft Word, Excel, Filemaker Pro, and Google Docs
• General familiarity with Photoshop, inDesign, Key Note, Power Point, 3D programs, and illustration process is a plus