Receptionist

This is a Full Time Job

Receptionist - Beverly Hills - Hybrid (In Office 4 days per week)

Position Summary

The Receptionist serves as the first point of contact for visitors, clients, and vendors while providing essential administrative support to ensure smooth day-to-day office operations. This role requires exceptional organization, strong communication skills, professionalism, and a warm, service-focused approach. The ideal candidate thrives in a fast-paced environment, takes initiative, and consistently delivers a positive experience to all who interact with the organization. This position will also provide some administrative support to the Human Resources department.

Key Responsibilities

Front Desk & Visitor Experience
• Greet and assist visitors with friendly, professional, and welcoming demeanor.
• Serve as the first point of contact for incoming calls and emails, routing inquiries to appropriate staff.
• Maintain the tidiness, appearance, and security of the front reception area and common spaces.
• Uphold strict client confidentiality and handle sensitive information with discretion.
• Provide hospitality to guests, including preparing and serving refreshments.
• Assist with preparing and tidying conference rooms before and after meetings.
• Support client meeting preparation and materials assembly.

Office Coordination & Administration
• Manage office and conference-room calendars, ensuring efficient scheduling of meetings and internal events.
• Oversee general office organization, cleanliness, and functionality.
• Manage upkeep of office equipment, breakroom appliances, recycling stations, and shared resources.
• Process incoming and outgoing mail, packages, and shipments.
• Order, track, and organize office supplies and snacks.
• Provide backup administrative support to internal teams as needed.

Event & Engagement Support
• Coordinate and execute internal events, including the annual summer and winter holiday parties, staff lunches, and other celebratory gatherings.
• Support employee engagement initiatives and internal communication efforts.

Human Resources
• Prepare office/desk for onboarding including setting up building and parking access and partnering with IT for equipment set-up.
• Support recruitment efforts including scheduling interviews, coordinating candidate communications, and completing pre-hire verifications.
• Assist with Learning & Development opportunities by creating/updating training slide decks, tracking attendance, and gathering post-training feedback.

Qualifications

Required
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams); experience with office equipment is a plus.
• Strong phone etiquette, customer-service skills, and a professional, dependable presence.
• Excellent verbal and written communication abilities.
• Highly organized, detail-oriented, and able to manage multiple tasks simultaneously.
• Comfortable working in a fast-paced, team-oriented environment.
• Proactive, reliable, and consistent in follow-through.
• Friendly, warm, and genuinely committed to helping others.
• Eager to learn new tools, processes, and systems.

Preferred
• High school diploma or equivalent; additional administrative training or certifications are a plus.
• 0-2 years of experience in a receptionist, front-desk, or office administration role.
• Experience in the entertainment industry a plus

Physical Demands
While performing the duties of this job, it is regularly required to sit; use hand to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is also required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds.

Supervisory Responsibilities
None

Work Environment
Office/Clerical

Travel
0-10%