Executive Assistant
Big Ten Network
Chicago, ILThis was removed by the employer on 10/10/2014 2:05:00 PM PST
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Full Time Job
Executive Assistant (Big Ten Network - Chicago)
We are seeking an Executive Assistant for the Big Ten Network. This position provides administrative support to the President/VP, Business Operations and HR. Duties include representing BTN to senior level corporate executives as well as board members and a broad variety of administrative tasks such as managing extremely active calendars of appointments, completing expense reports, answering phone calls and properly routing calls and messages. This position serves as a backup for the Receptionist as needed and requires the individual to have knowledge of company policies and procedures.
Responsibilities:
• Handles appropriate correspondence (phone calls, emails, contracts, etc) to be answered by executive.
• Assists in administrative details, usually of a confidential nature
• Arranges all travel for President and VP
• Completes and submits all expense reports related to travel and entertainment
• Stays up to date in changes of company T&E policy
• Plans, coordinates, and ensures the President's schedule is followed and respected
• Provides ''gatekeeper'' and ''gateway'' role, creating win-win situations for direct access to President's time and office
• Provides for smooth communication between the President's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff
• Assists the admin team in organizing company events and communicating them effectively
• Services as the primary backup for the Receptionist for lunches, vacations and sick days - may provide data entry and backup for other staff members, as needed
• Additional administrative responsibilities as needed
Qualifications:
Qualifications:
• This position requires a Bachelors degree and a minimum of 3 years experience as an Administrative Assistant
• Some background in supporting Executives is strongly preferred
• Excellent written and verbal communication skills are needed
• Strong understanding of confidential information and handling it appropriately is required
• Understanding the need for extreme professionalism and the ability to ''read situations'' are key to being successful at this position
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Knowledge of Microsoft Office Applications, including Outlook, Word, PowerPoint and Excel is required
• Good organizational and project management skills are required
• A pleasant and professional telephone and personal demeanor is necessary
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.