Executive Legal Assistant

This is a Full Time Job

This is a Hybrid position.

Boutique Transactional Entertainment Law Firm seeks Executive Legal Assistant to two partners. Candidate must have a minimum of 3-5 years of experience working as a legal assistant at an entertainment law firm or studio, in the business affairs department at a talent agency or as an assistant at a talent agency or talent management firm. Strong organizational skills a must, along with the ability to multi-task, anticipate needs and remain calm in high-pressure situations. Must have excellent verbal and written communication skills with an attention to detail. An understanding of legal document management and workflow for film and television deals is required (e.g., tracking contracts, signatures and payments).

Responsibilities
• Manage calendars for attorneys, setting up and managing calls, circulating dial-ins, scheduling meetings, etc.
• Screening and rolling calls for attorneys, maintaining an up to date phone sheet
• Maintaining client files
• Drafting and sending transmittal emails for agreements, payments, etc.
• Taking ownership of projects, following through from start to finish.
• Professional communication with clients and their teams
• Prioritize time-sensitive projects in a professional and polite manner.
• Tracking payments
• Anticipating the needs of the attorneys and helping to keep them on task
• Other typical assistant-related tasks

Basic Qualifications
• 3-5 years of experience working as a legal assistant at an entertainment law firm or studio, in the business affairs department at a talent agency or as an assistant at a talent agency or talent management firm
• Proficiency in Microsoft Office Suite; familiarity with DocuSign and Filesite
• Proven ability to manage databases and electronic filing systems.

Additional Qualifications
• Bachelor’s degree or equivalent experience preferred.
• Fantastic organizational and time-management skills.
• Strong written and verbal communication; ability to draft professional correspondence.
• High level of discretion and confidentiality.
• Ability to multitask and prioritize in a fast-paced environment.

Contact us: Please send email and cover letter.