Assistant, Business & Legal Affairs

This is a Full Time Job

The BALA Firm is seeking an Executive Assistant to support the firm's founding partners. This is a dynamic role for a highly organized, proactive, and discreet individual who thrives in a fast-paced environment and has a knack for anticipating needs before they arise. You'll be the right hand to three high-performing executives-balancing their legal practices with other professional and personal commitments. From managing complex calendars and coordinating travel to planning events and handling confidential communications, you'll serve as a key partner in ensuring everything runs smoothly.

Key Responsibilities:
• Anticipate needs and problem-solve independently
• Manage complex, ever-changing calendars across time zones and priorities
• Schedule and coordinate meetings, calls, and travel for each partner
• Interact with clients and industry professionals with warmth, professionalism and discretion
• Track tasks, deadlines, and follow-ups across a variety of legal, business, and personal matters
• File and organize documents, circulate agreements for signature, and maintain orderly digital and physical filing systems
• Prepare agendas, organize meeting materials and ensure all logistics and materials are in place beforehand
• Manage a high-volume communications with clarity, discretion, and keen attention to detail
• Plan and coordinate company events, including internal gatherings, client receptions, and off-site functions
• Take initiative on recurring tasks and day-to-day logistics
• Coordinate outside business and personal commitment, which may include travel, appointments, and scheduling, and managing personal logistics
• Support partners' involvement with boards and other business ventures and community commitments (e.g., school events, board work, etc.)

What We're Looking For:
• At least 3 - 5 years experience supporting multiple senior-level executives or law firm partners
• Proven ability to manage competing priorities with grace and efficiency
• Impeccable attention to detail - no task too small, nothing overlooked
• High level of discretion and trustworthiness; experienced with confidential matters
• Excellent written and verbal communication skills
• Warm, polished, and composed in client-facing interactions
• Self-motivated, solutions-oriented, and resourceful - you get things done without needing to be micromanaged
• Technically proficient: Google Workspace, Airtable, Box, and other modern project/task management tools
• LA-based and available to work in-person full-time