Executive Assistant

This is a Full Time Job

Executive Assistant

This is a full-time, in-person position located at our Broad Ripple office in Indianapolis, Indiana. Occasional travel and evening or weekend work may be required.

Committed to developing our people and fostering a long-term team of talented media professionals, we are seeking a highly organized and discreet Executive Assistant to join our EA team.

About the Executive Assistant

The Executive Assistant provides high-level administrative and operational support to members of Audiochuck's leadership team as part of a collaborative EA team. This person keeps priorities moving by owning complex scheduling, correspondence, meeting coordination, and cross-team communication, and by supporting the teams those leaders run.

The role requires exceptional organization, sound judgment, and the discretion to handle sensitive and confidential information with integrity. Because leadership responsibilities evolve as we grow, the leaders supported by this role may change over time.

This role is ideal for a proactive problem-solver who anticipates needs before they arise and thrives in a creative, fast-changing environment.

What You’ll Do

Calendar & Meeting Management
• Manage complex calendars for leadership team members, proactively scheduling meetings, resolving conflicts, and anticipating needs
• Prepare agendas and meeting materials, take notes, and track follow-ups as needed

Travel & Logistics
• Coordinate travel arrangements, including flights, lodging, and ground transportation
• Prepare and deliver detailed itineraries
• Manage expense reporting on behalf of leadership team members

Communication & Correspondence
• Act as a liaison between leaders and internal and external stakeholders
• Screen, prioritize, and respond to email, calls, and other correspondence on a leader's behalf
• Draft, edit, and distribute internal and external communications, including emails, Slack updates, and team announcements
• Serve as a trusted point of contact for team members who need access to a leader

EA Team Collaboration
• Partner with fellow EAs and the EA Team Lead to share coverage and align on processes
• Step in to support other leaders when teammates are out

Special Projects & Events
• Assist with special projects, research, and preparation of reports for leadership meetings
• Coordinate company and team events, including off-sites, retreats, and team-building activities

What Success Looks Like
• Leaders' calendars run smoothly, with conflicts resolved before they become problems
• Meetings are well prepared, and follow-ups are tracked and completed
• Travel is seamless, with clear itineraries and expenses submitted accurately and on time
• Correspondence is handled promptly, professionally, and with sound judgment about what needs a leader's attention
• Confidential information is always handled with discretion
• Coverage across the EA team is seamless, so leaders are supported even when a teammate is out
• Events and special projects are organized and delivered without loose ends

What You’ll Bring to the Table
• 3 years of experience as an Executive Assistant or in a similar role supporting senior leaders in a fast-paced environment
• Proven ability to manage multiple priorities, deadlines, and complex schedules with precision
• Strong written and verbal communication skills, with the ability to interact professionally at all levels
• Proactive problem-solver who anticipates needs and resolves issues independently
• High level of discretion and professionalism with sensitive and confidential information
• Proficiency in Google Workspace and Slack, plus experience with expense tools such as Expensify
• Flexible and adaptable, with the ability to thrive in a creative, fast-changing environment

Preferred
• Bachelor's degree, or equivalent professional experience
• Experience in media, podcasting, or entertainment
• Experience supporting multiple leaders at the same time
• Familiarity with project management or database tools such as Airtable