Executive / Personal Assistant
ATN Entertainment
Hollywood, CAThis was removed by the employer on 12/19/2021 4:50:00 PM PST
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Full Time Job
Executive / Personal Assistant
ATN Entertainment is a Talent Management and Production Company located in Hollywood, CA. Our CEO is looking for a personal / executive assistant to provide administrative, executive, and personal support.
Duties Include:
· Providing administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the executive's behalf
· Performing minor accounting duties
· Organizing meetings, including scheduling and sending reminders
· Answering calls (when back in office), sending and responding to emails in polite and professional manner
- Always being 10 steps ahead
· Managing the executive's calendar including making appointments and prioritizing the most sensitive matters.
· Gathering documents to prepare for meetings
· Coordinating all travel
· Acting as a liaison for the CEO
· Updating internal databases
· Suggesting more efficient ways to run the office and troubleshooting issues
· Overseeing the internship department
· Taking meeting notes
· Booking reservations, buying gifts, remembering client and associate birthdays, etc.
Requirements:
· 5+ years as an executive / personal assistant
· Strong familiarity of office procedures
· Strong communication skills
· Must be discrete and maintain confidentiality
· Outstanding organizational skills
· Proactive at problem solving
· Experience with google calendar, Dropbox, Zoom, google docs and google sheets
· Ability to multi-task
· Tech savvy