Executive Assistant, Facilities / Operations

This is a Part Time Job

We are taking a responsible approach to creating environments that allow us to do what we do best – host and entertain fans during a basketball game or special event. We've been closely monitoring the impact of the pandemic on our communities and team members. As part of our commitment to health and safety, we are implementing a mandatory vaccine requirement for current full-time and part-time team members, as well as all newly hired employees. If you are not vaccinated, your offer will be rescinded unless you provide - and the Atlanta Hawks & State Farm Arena approves – a valid religious or medical explanation as to why you are not able to get vaccinated that the Atlanta Hawks & State Farm Arena is able to reasonably accommodate. Learn more here about our COVID 19 health and safety protocols.
Learn more here.

Who are we: A professional basketball team and state-of-the-art arena/entertainment venue that specializes in creating memorable experiences for each guest we interact with. Some of our favorite things are live sports, concerts, comedy shows, family shows, and most any other world-class event you can think of, and we're looking for someone who shares the same interests. We live for the fast-paced world of sports & live entertainment, and as such, we work hard, run fast, execute flawlessly, and party it up when it all comes together. Lastly, we strive to deliver wonderful experiences that create lasting memories, and we prefer to surround ourselves with those who are the best at what they do.

Who are you: An enthusiastic lover of sports, live entertainment, and people. You have true passion for engaging in meaningful interactions and creating memorable experiences for all guests. You strive to be helpful, engaging, and knowledgeable of all things Atlanta Hawks and State Farm Arena. You enjoy being a part of an exciting and dynamic group, and you're committed to continuously enhancing the productivity and effectiveness of your team. Lastly, you enjoy working hard and celebrating hard, and you'd be shocked if guests weren't positively impacted by their interactions with you.

Job Summary:
Support of General Manager and SVP, Facilities, and Events. This position will manage mostly business-related tasks such as creating reports, organizing travel and accommodation, taking minutes, and other administrative tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite.

DUTIES AND RESPONSIBILITIES
• Preparing financial statements, reports, memos, invoices letters, and other documents.
• Answering phones and routing calls to the correct person or taking messages.
• Handling basic bookkeeping tasks.
• Filing and retrieving corporate records, documents, and reports.
• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
• Helping plan and prepare for meetings.
• Accurately recording minutes from meetings.
• Greeting visitors and controlling access to executives.
• Using various software, including word processing, spreadsheets, databases, and presentation software.
• Reading and analyzing incoming memos, submissions, and distributing them as needed.
• Make travel arrangements as directed.
• Performing office duties that include ordering supplies and managing a records database.
• Opening, sorting and distributing incoming faxes, emails, and other correspondence.
• Provide general administrative support.
• Organize and coordinate VP calendars and tasks
• Assist with VP expense reports as requested
• Stock and maintain supply for employee breakroom on the Administrative level.

Qualifications:

• Outstanding organizational and time management skills
• Familiarity with office equipment and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communications skills
• Understands discretion and confidentiality
• Has knowledge of supply management
• Scheduling and calendar management
• Prepare and present presentations
• Excellent MS Office knowledge
• Reconciling expense reports and makes travel arrangements
• Attention to detail.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.