Administrative Executive Assistant

Full Time Job
Job Description:
The Association of Talent Agents (ATA) is a trade association representing talent agencies across the U.S. The Association represents member agencies in matters relating to the talent-agency business, including unions/guilds, legislation, educational programs, events/seminars, and strategic partnerships with entertainment organizations. ATA is searching for an Administrative Executive Assistant. This position will play an integral role in the day-to-day operations of the ATA. Position will work remotely from home at this time.
This role provides a range of independent administration and support to the Executive Director.
Job Requirements/Must be based in CA
• 1 + year experience as an Executive Assistant preferably in the in the entertainment industry.
• Strong interpersonal, communication and organizational skills.
• Must be able to maintain excellent productivity while working remotely.
• Dependability, confidentiality, and discretion is required.
• Experience using software such as Word, Excel, PowerPoint, Adobe, Dropbox, Zoom, email and other computer programs to produce general correspondence, reports, spreadsheets, presentations.
• Bachelor's degree required.
Job Responsibilities
• Responsible for tracking Agency License renewal dates, for members of the organization.
• Responsible for generating reports.
• Manage and process dues invoices in QuickBooks on-line
• Manage and organize files in Dropbox
• Responsible for scheduling and administrating Zoom Meetings and Webinars
• Help manage and coordinate events, seminars, educational programs.
• Coordinates agendas, prepare/distribute materials for monthly board meetings. Attend meetings and take minutes. All meetings are currently virtual.
• Manage calendar and schedules for all Committee meetings.
• Performs other related duties and special projects as assigned.
• Communicate with internal & external parties, while exhibiting the highest degree of professionalism
The Association of Talent Agents is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics