Executive Assistant

This is a Full Time Job

Duties
* Provide administrative and personal support, managing professional and personal schedules, appointments, and travel arrangements.
* Provide company-wide coordination, overseeing incoming and outgoing submissions.
* Schedule and coordinate company-wide meetings, ensuring alignment with other executives' calendars.
* Act as a central point of contact for internal teams, external stakeholders, and industry professionals across film, TV, publishing, and entrepreneurial ventures.
* Oversee complex travel logistics, including flights, accommodations, itineraries, and last-minute adjustments.
* Take confidential notes during meetings, ensuring accurate documentation of decisions and action items.
* Communicate and coordinate with talent agents, managers, and publicists.
* Review a high volume of scripts, books, short stories, and other materials, providing detailed notes and assisting in preparing weekend reading materials for the company staff.
* Manage documents, production schedules, and scripts.
* Track timelines, deadlines, and deliverables across projects and industries to align with executive goals.
* Professionally manage communications with executives, creative teams, and stakeholders while maintaining confidentiality.
* Create presentations and reports.
* Run professional and personal errands for the Senior Executive as needed.
* As needed, support personal and family-related responsibilities, including scheduling appointments, managing contacts and vendors, and handling gifting projects.
* As needed, coordinate and support executives additional entrepreneurial endeavors, coordinating executives' dealings with contacts in other industries.
* Assist in managing the company's social media accounts, ensuring alignment with its brand and industry standards.
* Coordinate with industry vendors for services such as post-production houses, sound stages, and equipment rentals.
* Maintain an organized archive of past projects, scripts, contracts, and other key documents for easy reference.
* Collaborate with other executives to ensure timely submission and reconciliation of expenses.
* Additional industry standard duties will be required as reasonably requested.

Qualifications
* Strong script and story analysis skills
* Proven experience in the film, entertainment, or publishing industries, with a strong understanding of the industry's operations and key players and companies. Avid reader of trades.
* Basic understanding of film/TV production budgets and schedules, including experience with industry-standard software (e.g., Movie Magic, EP Scheduling & Budgeting).
* Strong knowledge of film, TV, and publishing industry trends, key players, and major companies.
* A creative mindset and ability to provide constructive input on creative projects, scripts, and pitches.
* Proficiency in Microsoft Office Suite of software, Airtable, Canva, Adobe Suite, Final Draft, and any other industry-standard software.
* Familiarity with editing software (e.g., Adobe Premiere, Final Cut Pro) is a plus.
* Experience with QuickBooks.
* Exceptional organizational skills, with the ability to manage competing priorities and tasks.
* Familiarity with film/TV development practices.
* Familiarity with on-set protocols and workflows, including working with union and non-union productions.
* Ability to navigate the entertainment industry, build relationships with key stakeholders, and represent the company professionally in various settings.
* Superior discretion and professionalism in handling sensitive and confidential information.
* Strong proofreading skills with attention to detail.
* Outstanding written and verbal communication skills.
* Flexibility and adaptability to support a dynamic executive involved in multiple industries.