Events & Logistics Manager

This is a Full Time Job

Aspect Chamber Music Series was established to introduce and promote a novel concert format, 'Music in Context', which gives our audiences an opportunity to discover new aspects of music. All our concerts combine refined programming with inspiring talks by world-renowned speakers and musicians, transforming the traditional recital into an intimate and thought-provoking blend of performance, speech, and image.

Main duties include, but not limited to:

Researching and selecting suitable venues, negotiating contracts, and managing venue logistics.
Sourcing and coordinating with suppliers, including caterers, equipment providers, etc.
Managing logistical aspects of the event.
Events marketing and promotion, including social media management (posting content; engaging with audience, etc).
Overseeing the event on the day, managing contractors, troubleshooting issues, and ensuring everything runs smoothly.
Scheduling and logistics (Managing schedules, arranging travel, and coordinating meetings).
Maintaining efficient filing systems.
Handling paperwork (Processing invoices and contracts, tracking expenses, and managing other financial documentation, etc).
Administrative Support (Handling correspondence, managing emails, preparing documents, and maintaining records).
Personal Errands (Running errands, managing personal appointments, and assisting with personal tasks).

Key Skills and Requirements:

Excellent verbal and written communication skills, with great interpersonal abilities.
Multitasking and time management.
Research skills.
Attention to Detail.
Discretion and Confidentiality.
Computer literacy (Microsoft Office Suite, Communication Tools, etc).
Proficiency in using various social media platforms.
Rudimentary music education.
Multilingualism (Fluency in both English and Russian is a must due to a bilingual environment of workplace).

An ideal candidate will be a highly organized, resourceful and proactive individual with pervious experience in art and/or music events.

Salary:
Competitive - -