Finance Manager

This is a Full Time Job

Ashkenaz Music & Dance Community Center Is Seeking A Finance Manager

About Ashkenaz:
Ashkenaz Music & Dance Community Center is a nonprofit music venue and cultural hub dedicated to promoting world music, dance, and community engagement. For over 50 years, we have been a gathering place for artists, audiences, and educators passionate about fostering cultural diversity and artistic expression.

Position Summary:
Ashkenaz seeks a detail-oriented and strategic Finance Manager to oversee all financial operations, ensure compliance, and contribute to the organization's long-term financial sustainability. This role is ideal for a finance professional with nonprofit experience who thrives in a dynamic and mission-driven environment.

Key Responsibilities:
Internal Financial Management & Reporting
Develop and maintain fiscal policies, procedures, and best practices for accounting functions.
Monitor program performance against budget goals and provide variance analysis.
Track expenditures, assess financial risks and opportunities, and support monthly forecasting.
Assist in preparing budgets, financial statements, and profit & loss reports for board and staff presentations.
Oversee accounts payable (A/P) and accounts receivable (A/R), including monthly invoicing and reconciliation.
Manage collections for studio and facility rentals.
Supervise bank and credit card reconciliations.
Handle accounting and reporting for fundraising, special events, donations, and grants.
Collaborate with bookkeeping services for monthly financial statement production and analysis.
Assist in the development of the annual budget.

External Financial Reporting
Prepare for the annual audit and act as the primary liaison with auditors.
Review audit reports, Form 990, and other tax documentation.
Provide financial data for the annual report.
Prepare and distribute 1099 forms.
File annual property and monthly sales tax returns.

Show & Event Financial Management
Oversee cash management, counting, and bank deposits.
Collect W-9 forms and artist payment preferences before events.
Process artist guarantees and Prism settlements within 72 hours of each event.
Manage payments for sound engineers and dance instructors.
Track guest lists for events with large artist guarantees.
Oversee credit card tip tracking and reporting.
Perform QuickBooks Online journal data entry for each show.
Issue and track gift certificates (e.g., school silent auctions).

Fundraising & Grant Management
Endorse, track, and deposit checks.
Assist in grant writing and financial reporting with specific direction.

Venue & Administrative Functions
Maintain organizational licenses (e.g., Health, ABC).
Collect and distribute mail.
Assist with insurance renewals and amortization schedules.
Respond to Employment Development Department (EDD) information requests.
Manage company insurance, workers' compensation, and health insurance policies.
Oversee IT functions, liaise with IT vendors, and manage Microsoft Office online.
Support office management duties as needed.
Participate in special projects and cross-functional initiatives.
Act as a liaison between internal departments for financial matters.

Human Resources & Payroll
Process payroll via ADP and manage payroll-related financial tasks.

Qualifications & Skills:
Bachelor's degree in Accounting, Finance, Business Administration, or related field (or equivalent experience).
3+ years of experience in financial management, preferably in a nonprofit or arts organization.
Proficiency in QuickBooks Online, Microsoft Office, and financial reporting software.
Strong understanding of nonprofit accounting principles, including grants and donor-restricted funds.
Experience with tax filings, audits, and compliance for nonprofits.
Excellent analytical, problem-solving, and organizational skills.
Ability to manage multiple priorities, work independently, and meet deadlines.
Strong communication skills with the ability to present financial data to non-financial stakeholders.
Passion for the arts, music, and community engagement.

Compensation & Benefits:
$65,000 salaried position with medical benefits.
Flexible schedule with hybrid work options.
Opportunity to work at a historic vibrant Berkeley nonprofit arts organization.