Executive Assistant
ASCAP
New York, NYThis was removed by the employer on 10/3/2022 1:13:00 PM PST
Not to worry we have many other jobs on the site;
Browse all jobs
Browse the Assistant and Entry Level Category
Search for Executive Assistant jobs in New York-NY
Search all Executive Assistant postings
Full Time Job
Job Description
About ASCAP
, on Twitter and Instagram @ASCAP and on Facebook.
# # #
Job Overview: ASCAP is seeking an Executive Assistant to support our Senior Vice President, Chief Technology Officer with the flexibility to support other executives in the future. This position will be based in our New York office and will be responsible for providing day-to-day administrative support the executive as well as assisting in coordinating various functions for the departments.
Areas of Responsibility/ Accountability:
• Provide administrative support to the Senior Vice President, Chief Technology Officer
• Interact and correspond with all levels within the organization and external organizations including senior management
• Prepare and revise written documents and correspondence as needed
• Provide calendar support
• Coordinate onsite and offsite meetings
• Coordinate travel arrangements, car rentals, and create itineraries and travel packets
• Create expense reimbursement forms and track various business expenses
• Liaise with outside vendors as necessary
• Create and/or maintain accurate files
• Maintain confidentiality of sensitive information
• Working collectively with administrative support staff to provide coverage of cross functional support of answering phones, maintaining calendars, and booking travel
• Assist and support CTO's direct reports when necessary or needed
Qualifications
and Requirements:
• A minimum of five (5) years' experience in media/ music industry experience preferred
• A minimum of two (2) years' experience coordinating travel arrangements both domestic and international
• Experience interacting with senior level management
• Experience managing multiple calendars
• Experience in preparing and submitting expense reports
• Exceptional written and verbal communication skills
• Ability to prioritize work responsibilities
• Ability to exercise good judgment and maintain the highest level of confidentiality
• Ability to multi-task and handle shifting priorities/ deadlines with grace and a positive attitude
• Ability to work well in a team environment with others
• Reliable and punctual
• Flexible work hours
• High level of proficiency with MS Office (Excel, PowerPoint, Word)
• Ability to work onsite, in the office as required or as policy changes in the future
Besides providing a unique and dynamic work environment, there are a few other reasons you should consider ASCAP in your career planning. We also offer generous benefit options that are comprehensive and provide the flexibility that most employees want and need. These health care and financial plan options include the following:
• A choice of either network only provider medical and dental plans or more flexible medical and dental plans where you can see providers in or out-of-network
• Vision plan that offers both in and out- of network provider options
• Immediate eligibility for 401(k) participation with an employer provided match
• An additional Employer paid retirement savings program regardless of your participation in the 401(k) Plan
• Generous time-off policy
• Health care and dependent care flexible spending accounts
• Short term disability Insurance / salary continuation and Long term disability insurance
• Company provided basic life and accidental death and dismemberment insurance
• Supplemental and dependent life insurance options
Please be aware that ASCAP is not a nut-free or other allergen-free workplace.
As a condition of employment, ASCAP requires all employees to be fully vaccinated (including a first booster, when eligible) against COVID-19. ASCAP will make reasonable accommodations for those who are unable to obtain a COVID-19 vaccination, where required by federal, state and local law, and in accordance with ASCAP's policies.
ASCAP is an equal opportunity employer. All ASCAP employment decisions are made on the basis of individual qualifications and performance and not on the basis of race, national origin, ethnicity, sex, age, marital status, sexual orientation or preference, gender identity, genetic information, disability, handicap, color, creed, religion, veteran status, or any characteristic protected by applicable federal, state or local laws.