Executive Assistant (Strategy & GTS)

This is a Full Time Job

Executive Assistant (Strategy & GTS)

Job Description:

ASCAP is seeking an Executive Assistant to support both the EVP, Chief Strategy & Digital Officer and the SVP, Chief Technology Officer, with the flexibility to support other executives in the future. This position is a shared resource between the Strategy/Development & Digital and Global Technology Solutions Departments, based in our New York office. This role is responsible for providing day-to-day administrative support to both executives as well as assisting in coordinating various functions for their respective departments.

Areas of Responsibility & Accountability:
• Provide administrative support to the EVP, Chief Strategy & Digital Officer and SVP, Chief Technology Officer
• Interact and correspond with personnel at all levels within both ASCAP and external organizations, including senior management
• Prepare, organize, distribute, and revise written documents, packets, and correspondence as needed
• Provide calendar support and prioritize meetings, both internally and externally
• Attend key meetings, document action items, track deadlines, and follow up with attendees
• Coordinate travel arrangements, car rentals, and create itineraries and travel packets; occasional after-hours support needed when executives are traveling internationally
• Create expense reimbursement forms and track various business expenses
• Coordinate onsite and offsite meetings at both the team and department level
• Liaise with outside vendors to route and process invoices as necessary
• Create and maintain accurate files
• Operate at the highest level of confidentiality and ensure the integrity of sensitive information is maintained
• Provide administrative support for strategic initiatives, events, special projects, and specific department processes
• Help administer departmental collaboration tools, e.g. Slack
• Work collectively with administrative support staff to ensure coverage of cross-functional support infrastructure; answering phones, maintaining calendars, and booking travel

Qualifications & Requirements:
• Bachelor's degree
• A minimum of 3 years of professional experience; media/music/technology industry experience preferred
• At least 2 years of experience coordinating travel arrangements, both domestic and international
• Experience managing multiple calendars
• Exceptional written and verbal communication skills
• A creative problem-solver with strong/proactive organizational skills and impeccable attention to detail
• Ability to prioritize work responsibilities
• Ability to exercise good judgment and maintain the highest level of confidentiality
• Ability to multitask and handle shifting priorities and deadlines with grace and a positive attitude
• Ability to work well in a team environment
• Reliable and punctual
• Open to dynamic and flexible work hours
• High level of proficiency with MS Office (Excel, PowerPoint, Word) and Google Workspace
• Experience or interest in the media, entertainment, and technology industries preferred
• This position requires the incumbent to be in the New York City office for at least three days per week

Occasional travel for in-person meetings may be required.

Please be aware that ASCAP is not a nut-free or other allergen-free workplace.