Contract Manager (Legal & Licensing)

This is a Full Time Job

Contract Manager (Legal & Licensing)

Job Description

About ASCAP

The American Society of Composers, Authors and Publishers (ASCAP) is a membership association of more than one million songwriters, composers and music publishers, and represents some of the world’s most talented music creators. Founded and governed by songwriters, composers and publishers, it is the only performing rights organization in the U.S. that operates on a not-for-profit basis. ASCAP licenses a repertory of over 20 million musical works to hundreds of thousands of businesses that use music, including streaming services, cable television, radio and satellite radio and brick and mortar businesses such as retail stores, hotels, clubs, restaurants and bars. ASCAP collects the licensing fees; identifies, matches and processes trillions of performances every year; and returns nearly 90 cents of every dollar back to its members as royalties. The ASCAP blanket license offers an efficient solution for businesses to legally perform ASCAP music while respecting the right of songwriters and composers to be paid fairly. ASCAP puts music creators first, advocating for their rights and the value of music on Capitol Hill, driving innovation that moves the industry forward, building community and providing the resources and support that creators need to succeed in their careers. Learn more and stay in touch at www.ascap.com, on X and Instagram @ASCAP and on Facebook.

Job Overview:

ASCAP is looking to hire a Contract Manager (Legal & Licensing) to support transactional attorneys in the Business and Legal Affairs Department (BALA). Ideal candidates will have licensing contract administrative experience with the ability to handle high volume contracts, interpretation, and extraction of information. This role requires exceptional organizational skills with a keen attention to detail. The Contract Manager will track the status of on-going contract negotiations, create and maintain reports, extract and summarize license details for executive and senior management, draft and review correspondence, agreements, and other legal documents, research, and handle general administrative duties.

Areas of Responsibility & Accountability:
• Providing support to the team of licensing attorneys, including tracking the status of ongoing contract negotiations and license lifecycles, creating and maintaining multiple reports, preparing and revising correspondence, agreements, and other documentation, as well as performing research.
• Coordinating and drafting the licensing agreement contract administrative process from intake to execution to renewal/expiration.
• Drafting summaries for executive and senior management.
• Extracting license details for license administrative, operations and accounting teams.
• Organizing and maintaining license repositories, both digital and physical.
• Analyzing and comparing license drafts and versions.
• Creating and maintaining legal template contracts in legal department’s management database.
• Researching, comparing, and contrasting internal/external Licensing contracts, terms and conditions, and substantive additions to ensure legal consistency, accuracy, and completeness.
• Managing incoming requests for legal review or work from internal clients.
• Working collectively with administrative support staff to provide coverage of cross functional support of answering phones, maintaining calendars, and booking travel.
• Preparing and submitting expense reports for attorneys.
• Processing legal and other invoices.
• Assisting the department with other projects as assigned.

Qualifications and Requirements:
• Bachelor’s degree or equivalent.
• 3 years experience with contract/license administration tracking and reporting.
• Prior contract management experience in a corporate legal department or license administrative department preferred.
• Experience interacting with senior level management.
• Proven proficiency with Excel, PowerPoint and Word and the ability to learn and utilize other software.
• Familiarity with Salesforce preferred.
• Ability to maintain the highest level of confidentiality.
• Ability to work well with others in a collaborative, team environment.
• Ability to think analytically, take direction well, take initiative, and work independently and proactively.
• Strong organizational and administrative skills with excellent attention to detail and the ability to prioritize a high-volume workload.

Occasional travel for in-person meetings may be required.

Please be aware that ASCAP is not a nut-free or other allergen-free workplace.

Compensation/Benefits:

Besides providing a unique and dynamic work environment, there are a few other reasons you should consider ASCAP in your career planning. We also offer generous benefit options that are comprehensive and provide the flexibility that most employees want and need. These health care and financial plan options include the following:
• A choice of either network-only provider medical and dental plans or more flexible medical and dental plans where you can see providers in or out-of-network
• Vision plan that offers both in and out-of-network provider options
• 401(k) Plan that offers pre-tax, Roth, and an after-tax employee contribution option which includes a company match.
• An additional employer paid discretionary profit share contribution, regardless of your participation in the 401(k) Plan
• Generous time-off policy
• 12 company holidays
• Health care and dependent care flexible spending accounts
• Short-term disability insurance/salary continuation and long-term disability insurance
• Company provided basic life and accidental death and dismemberment insurance
• Employee gym discounts at select gyms
• Commuter benefits
• Voluntary pet health insurance
• Voluntary auto and homeowners insurance
• Voluntary employee, spouse, and dependent life insurance options
• Voluntary ID protection Coverage

ASCAP is an equal opportunity employer. All ASCAP employment decisions are made on the basis of individual qualifications and performance and not on the basis of race, national origin, ethnicity, sex, age, marital status, sexual orientation or preference, gender identity, genetic information, disability, handicap, color, creed, religion, veteran status, or any characteristic protected by applicable federal, state or local laws.

The anticipated base salary range for this position is $65,000 to $80,000 and will be determined on an individualized basis depending on several factors that are unique to each candidate including geographic location (due to differences in the cost of labor), skills, education and prior relevant experience.