Business and Legal Affairs Coordinator

This is a Full Time Job


The Business & Legal Affairs Coordinator will support the Business & Legal Affairs (BALA) Department with matters related to Membership agreements and transactions, along with general department administrative support. This role will also liaise with other departments to achieve day-to-day objectives. Reporting jointly to the Senior Vice President, Membership and Business & Legal Affairs (“SVP”) and Associate Director, Business & Legal Affairs (“AD”), the Coordinator will primarily be responsible for managing the data from finalized contracts and related items, facilitating time-sensitive communication with critical clients, and assisting the AD in day-to-day issues relating to contract management. This position is based in the New York office.

Areas of Responsibility/Accountability:
• Support the maintenance of ASCAP’s contract management database.
• Assist the AD and general BALA team with ASCAP Members’ royalty transactions.
• Communicate directly with Members, their representatives, and various ASCAP staff to assist in the resolution of complex performing rights issues.
• Coordinate interdepartmental responses to issues regarding Member legal transactions (i.e., Royalty, Distribution, Repertory, Global Member Services, etc.).
• Log all team activity within ASCAP’s deal management database.
• Research and execute tasks related to ASCAP’s internal databases and systems.
• Support the AD to resolve any financial discrepancies relating to ASCAP Member agreements.
• Respond to legal inquiries from ASCAP Members regarding membership, distribution rules, and agreements.
• Administrative tasks including routine phone management, scheduling, and organizing meetings for the SVP.
• Manage travel arrangements and expenses for the SVP.
• Ad hoc projects as directed by the SVP and AD.
• General filing and document administration, including the maintenance of contract and agreement templates.
• Additional administrative responsibilities as needed.

Qualifications and Requirements:
• Bachelor’s degree or equivalent required.
• Minimum of one year of experience in a corporate environment, or equivalent professional experience.
• At least one year of prior internship, paralegal, or legal assistant experience in a corporate legal department is preferred.
• Experience in administering legal agreements.
• Proficiency with Excel, PowerPoint and Word, along with the ability to learn and utilize other software.
• Strong written and oral communication skills, including the ability to communicate with both internal and external stakeholders at various levels.
• Ability to maintain the highest level of confidentiality and discretion.
• Strong attention to detail with the ability to think analytically and problem solve.
• Ability to follow detailed instructions and work independently on routine tasks.
• Ability to maintain an organized workload while handling stressful and time-sensitive matters.
• Prior experience with a law firm or in-house legal department a plus.
• Familiarity with music publishing business and contract management a plus.

Occasional travel for in-person meetings may be required.

Please be aware that ASCAP is not a nut-free or other allergen-free workplace.