Business and Legal Affairs Coordinator
ASCAP
New York, NYThis is a Full Time Job
The Business & Legal Affairs Coordinator will support the Business & Legal Affairs (BALA) Department with matters related to Membership agreements and transactions, along with general department administrative support. This role will also liaise with other departments to achieve day-to-day objectives. Reporting jointly to the Senior Vice President, Membership and Business & Legal Affairs (“SVP”) and Associate Director, Business & Legal Affairs (“AD”), the Coordinator will primarily be responsible for managing the data from finalized contracts and related items, facilitating time-sensitive communication with critical clients, and assisting the AD in day-to-day issues relating to contract management. This position is based in the New York office.
Areas of Responsibility/Accountability:
• Support the maintenance of ASCAP’s contract management database.
• Assist the AD and general BALA team with ASCAP Members’ royalty transactions.
• Communicate directly with Members, their representatives, and various ASCAP staff to assist in the resolution of complex performing rights issues.
• Coordinate interdepartmental responses to issues regarding Member legal transactions (i.e., Royalty, Distribution, Repertory, Global Member Services, etc.).
• Log all team activity within ASCAP’s deal management database.
• Research and execute tasks related to ASCAP’s internal databases and systems.
• Support the AD to resolve any financial discrepancies relating to ASCAP Member agreements.
• Respond to legal inquiries from ASCAP Members regarding membership, distribution rules, and agreements.
• Administrative tasks including routine phone management, scheduling, and organizing meetings for the SVP.
• Manage travel arrangements and expenses for the SVP.
• Ad hoc projects as directed by the SVP and AD.
• General filing and document administration, including the maintenance of contract and agreement templates.
• Additional administrative responsibilities as needed.
Qualifications and Requirements:
• Bachelor’s degree or equivalent required.
• Minimum of one year of experience in a corporate environment, or equivalent professional experience.
• At least one year of prior internship, paralegal, or legal assistant experience in a corporate legal department is preferred.
• Experience in administering legal agreements.
• Proficiency with Excel, PowerPoint and Word, along with the ability to learn and utilize other software.
• Strong written and oral communication skills, including the ability to communicate with both internal and external stakeholders at various levels.
• Ability to maintain the highest level of confidentiality and discretion.
• Strong attention to detail with the ability to think analytically and problem solve.
• Ability to follow detailed instructions and work independently on routine tasks.
• Ability to maintain an organized workload while handling stressful and time-sensitive matters.
• Prior experience with a law firm or in-house legal department a plus.
• Familiarity with music publishing business and contract management a plus.
Occasional travel for in-person meetings may be required.
Please be aware that ASCAP is not a nut-free or other allergen-free workplace.
Salary/Benefits
$50,000.00
- 62,000.00
per year
$50,000 - $62,000 /year USD
Salary will be determined on an individualized basis depending on several factors.
Benefits
• Medical and dental insurance
• Vision insurance
• 401(k) Plan with company match
• Employer paid discretionary profit share contribution
• Generous time-off policy
• 12 company holidays
• Health care and dependent care flexible spending accounts
• Short- and long-term disability insurance
• Basic life and accidental death and dismemberment insurance
• Employee gym discounts
• Commuter benefits
• Voluntary pet health insurance
• Voluntary auto and homeowners insurance
• Voluntary life insurance options
• Voluntary ID protection coverage
Additional Information
The American Society of Composers, Authors and Publishers (ASCAP) is a membership association of over one million songwriters, composers, and music publishers, representing some of the world’s most talented music creators. Founded and governed by its members, ASCAP is the only not-for-profit performing rights organization in the U.S. It licenses a repertory of more than 20 million musical works to hundreds of thousands of businesses, including streaming services, cable television, radio, and brick-and-mortar establishments such as retail stores, hotels, clubs, restaurants, and bars. ASCAP collects licensing fees, identifies and processes trillions of performances annually, and returns nearly 90 cents of every dollar back to its members as royalties. The ASCAP blanket license provides an efficient solution for businesses to legally perform ASCAP music while ensuring fair compensation for songwriters and composers. ASCAP advocates for the rights and value of music creators, drives industry innovation, builds community, and offers essential resources and support for creators to thrive in their careers.
