Receptionist

This is a Full Time Job

What We Are Looking For
We seek a receptionist to serve a pivotal role by being the first point of contact for any visitors or calls to the company. Artists Equity seeks a Receptionist who is always dedicated to professionally and positively representing the company. Additionally, the Receptionist will effectively manage all incoming calls, provide information to clients and visitors, and maintain an organized front desk.

Essential Duties and Responsibilities
• Greet clients, vendors, job applicants, and other guests with a friendly, courteous, and professional demeanor at all times.
• Operate a reception phone: Answer all incoming calls promptly and ensure they are properly routed to the proper department/person for handling.
• Work with Office Manager and Office Production Assistant to manage common areas for proper efficiency.
• Coordinate with the SVP of Content Creation and Head of Post-Production to display video wall reels in the lobby.
• Manage the schedule for Conference Rooms in the office.
• Maintain office and building security by following safety procedures and controlling Office access via the Reception Desk (verifying visitors, maintaining visitor logs, etc.).
• Capable of sitting, standing, and lifting to 25lbs,
• Support other miscellaneous duties as assigned.

Essential Skills
• Impeccable reliability as it relates to attendance, follow-through, and efficiency.
• Ability to multi-task in a fast-paced environment.
• Demonstrated excellent customer service skills, including a positive, upbeat, professional attitude, willingness to provide first-rate hospitality services to guests, and ability to maintain confidentiality.
• Demonstrated experience answering phones and greeting guests.
• Willingness to be a team player and contribute to special projects as requested.
• Intermediate aptitude for Microsoft Suite: Word, Excel, Outlook, etc.
• Excellent oral and written communication skills

Required Education and Experience
• 1+ years of experience working as a receptionist, hospitality (client-facing), and/or customer service experience is preferred.
• Previous experience in a reception, hostess, or related role preferred.