Arshia Architects, ltdLos Angeles, CA
Full Time Job
Arshia Architects is seeking an Office Manager with exceptional drive and capabilities to join our dynamic studio.
The Office Manager works directly with the Principal to serve as the primary operations manager for all office-related processes and procedures. Effectively organizes and completes multiple, simultaneous tasks, while serving internal and external clients.
Additional responsibilities include:
Manages the team's scheduling needs and supports adherence to the partner's calendars
Assists with communication between clients and team members
Maintains filing systems of the firm's HR, administration, and management systems
Coordinates with the firm's IT consultant and with other vendors as needed
Serves as the primary manager and contact for the firm's insurance providers (employee health insurance and professional liability insurance)
As primary champion, manages CRM software (Hubspot) including entry of updates and notes
Leads the implementation and use of time-keeping and project management software (Monograph) and is the primary point of contact for all questions regarding these tools
Develops and submits proposals, award applications, and various other documents
Creates standardized forms and processes to ensure the firm is efficient
Assists with marketing tasks like social media posts, website updates, prospecting, outreach, and others as necessary.
Ensures the office is well supplied with necessary equipment, resources, materials, etc.
Promotes and maintains the company's technical library
Maintains registrations and licenses
Experience with bookkeeping tasks appreciated but not required, including processing payroll, reconciling accounts and generating monthly financial statements
This position reports directly to the Principal and works collaboratively with all professional and administrative staff.
Able to quickly learn and utilize multiple technologies related to office management
Capable of managing multiple, complex schedules and support the Principals
Self motivated and able to work independently with clear direction
Open and honest communications
Able to consistently meet deadlines and manage diverse and complex tasks
Efficient and accurate worker
Good listener, organizer and guide
Competence with Adobe Suite and Microsoft Office
This is a full-time (or part time) position with a base salary commensurate with experience. A full benefits package, along with the firm's vacation practices are available.
Unlimited Approved PTO
Professional Development Assistance
Health & Vision Insurance
About Arshia Architects
AA is a compact and progressive architecture firm focused on translating high value design to constructed reality. We are located in the central design district, with a growing trajectory that aims to expand its reach and scope to larger markets and diverse typologies. Our projects are currently focused on high-end single and multi-family developments in Beverly Hills, Hollywood Hills and surrounding areas in addition to commercial interiors and adaptive reuse.
Our firm carries this culture of total quality into every market and every project it serves. AA embraces constant improvement and is committed to creating an environment in which people ask, ''How can we do this better?'' Among the results: satisfying, long-term working relationships and well-designed buildings that meet or exceed our client's expectations.
Job Types: Full-time, Part-time
Pay: $52,000.00 - $65,000.00 per year
Paid time off
Professional development assistance
Monday to Friday
Ability to commute/relocate:
Los Angeles, CA 90048: Reliably commute or planning to relocate before starting work (Required)
Microsoft Office: 1 year (Required)
Administrative experience: 2 years (Required)
Work Location: One location
$52,000.00 - $65,000.00 per year Flexible schedule Health insurance Paid time off Professional development assistance Vision insurance
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