Executive Assistant to the CEO and COO

This is a Full Time Job


Our Team based in West Hollywood, Los Angeles, needs a sharp, intuitive, passionate, detail-oriented, energetic Executive Assistant to join the Team to provide day-to-day administrative and general support.

Must have a genuine interest in learning about all things development and production in the unscripted industry.

Role: Office & Remote Hybrid (subject to change)

Employment Status: Full-Time

Key Responsibilities:

• Manage the highly active calendars of both the CEO and COO across different time zones and countries, including setting up meetings, tracking, and reconciling expenses, making travel reservations, arranging transportation for production visits and industry events/conferences.

• Liaise with UK team to assist in coordinating calls as well as senior management visits to the New York City & LA office and provide support to all visitors from within the Argonon Group.

• Face of the office: Warm, professional and welcoming - opening/closing the office, day-to-day management of the office (ordering supplies, handling mail, shipping/receiving packages, answering phones, greeting visitors and keeping areas tidy and organized), liaising with building management and the ability to coordinate basic jobs around the office.

• Attend weekly development meetings when schedule permits and manage the development calendar.

• Research general development information as directed by both the CEO and Senior Director of Development. Work with Senior Director of Development on current production binders.

• Maintain information about the local area for visitors and employees - restaurants, parking, emergency services, etc.

• Manage and collate incoming resumes and maintain up-to-date records, track interviews, send
• out NDA's, maintain interview log.

• Manage contact sheets for Argonon corporate and all productions. Updating industry-wide contact information.

• Book conference rooms for meetings and make sure refreshments are available as needed.

• Assist with production management as and when needed in development and on current productions.

• Arrange company events in conjunction with CEO and COO.

• Help with shopping and coordinating gift or flower purchases for birthdays, holidays, and special occasions as needed.

• Errands including purchase, collection and return of camera equipment, hard drives, office supplies, groceries, and furniture as necessary (mileage and parking reimbursed).

• Occasional runs to LA-area storage unit for pickups, drop-offs, and light organization.

• Serve as a designated First Aider for the office.

Requirements:

• At least one solid year supporting executives, managing active calendars across multiple time zones, and booking travel

• Demonstrable experience with Microsoft Office Suite including Teams and Outlook

• Accurate and precise attention to detail; Organizational skills

• Demonstrate clear communication skills, both oral and written

• Understanding of how to research and deliver the best price for office equipment and supplies

• Working in the office as and when needed on designated ''Remote'' days

• Clean driving record, active license, and vehicle

Argonon is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other protected characteristic under applicable law.