Assistant to Vice President of Commercials
Anonymous Content
Culver City, CAThis was removed by the employer on 8/18/2022 1:17:00 AM PST
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Full Time Job
We are looking for an experienced Assistant to the Vice President of Commercials. This position is located in Culver City (currently Hybrid but applicant should be willing to work in the office once we fully reopen shortly.).
Responsibilities:
• Be the point of contact for all inbound and outbound aspects for the Vice President of Commercials. The role includes phones, coordinating, scheduling, note-taking, invoice-processing, etc.
• Work closely with VP/EP, bidding producer, and directors throughout the bidding process. Track & self-motivate next steps for projects moving from bidding to shoot/execution.
• Rely on sound judgment and knowledge of the business to ensure relevant meetings are scheduled in a timely manner.
• Track all active jobs, from start to finish, and upkeep internal databases at all times.
• Schedule weekly sales calls
• Communicate with agents regarding client availability for work of their DP/PD clients.
• Read agency scripts, devise treatment plans, collaborate with graphic designers and writers to create compelling treatment packets. Schedule and plot out treatment timings for directors based on agency timelines
• Assist on treatment changes on the fly/working knowledge of InDesign.
• Manage receipt of master project files and coordinate with our Vault for archiving.
• Collaborate with and assist in the running of the Brand Studio Department.
• Occasionally assist clients, bidding producers, and HOPs with special tasks.
• Monitor directors' visa statuses; lead the process for renewing expired AC-sponsored visas.
• Update team server with all relevant boards/documents/correspondence.
• Stay up to date on key crew recommendations, Director crew preference sheets
• Track job lists and data on Monday.com
• Work with accounting to process bidder and treatment invoices or timecards
• Research as needed
Preferred Qualifications:
• An experienced Assistant with a minimum of 1-2 years of experience at an agency, entertainment company, or commercial/music video production company. Commercial production company experience STRONGLY preferred.
• You have an interest in a career in branded work and music videos. Great opportunity to learn bidding and transition to freelance production work.
• General tech-savviness and familiarity with Microsoft Office. Adobe InDesign strongly preferred.
• Experience with Monday.com is a plus.
• Must be highly organized, self-directed, emotionally intelligent, and level-headed under pressure.
• Keen attention to detail, strong conflict-resolution, and decision-making skills.
• Proven ability to manage one's own time and prioritize tasks when given clearly defined goals and objectives
Anonymous Content is an equal opportunity employer and does not discriminate against otherwise qualified applicant on the basis of race, color, gender, religion, sex (including gender identity and sexual orientation), national origin, disability, veteran status, age, marital status, pregnancy, or any other protected group status as defined by the law.