Production Assistant

Full Time Job
PRINCIPAL RESPONSIBILITIES:
The Production Coordinator (PA), Physical Production is responsible for supporting the needs of all Fellows through Cycle and Thesis production, the Physical Production department, and office.

PRINCIPAL DUTIES:
• Support the preproduction process for all First-Year Cycle Projects to ensure AFI Policies are followed, most notably on Friday check-out day.
• Ensure all production paperwork has been submitted and is properly formatted by required due date.
• Issue Certificates of Insurance for First Year & Thesis Production projects.
• Maintain the Outside Crew Database, and Production Resources website.
• Create and send surveys to all Cycle Production teams.
• Create and send weekly informational sheet to relevant stakeholders.
• Monitor and track all Fellow crewing requirements, weekly.
• Issue proof-of-enrollment letters for Fellows and collaborators.
• Check daily paperwork for overtime.
• Book Production Meeting Rooms.
• Maintain the production calendars.
• Create and manage the focus groups for Thesis Previews.
• Manage the schedule and assignments of 1st Assistant Directors and Production Sound for Cycle Production.
• Assist distribution as necessary.
• General office functions and administrative support.
• Perform other duties as assigned.


EXPERIENCE/SKILLS REQUIRED:
• High School diploma required; Bachelor's degree preferred.
• Exceptionally detail-oriented with the proven ability to handle numerous tasks with appropriate follow-up and reporting activities.
• Ability to work independently while being an integral member of a high-functioning team.
• Proven project management skills with the ability to take a project from conception through completion with minimal supervision.
• Excellent oral and written communication skills, including the ability to convey complex concepts and procedures in simplistic terms.
• Strong time management and multi-tasking skills coupled with the ability to work independently and with minimal supervision.
• Strong diplomacy skills and professionalism are mandatory.
• Strong computer skills with strong knowledge in Microsoft Office and familiarity with Google Suite including Google Sheets, Drive and forms in a Mac environment.
• Possess a positive and professional attitude with the ability to work as a member of a high-energy, results oriented team.
• Ability to work calmly under pressure.
• Personal integrity with the ability to inspire confidence and trust.
• Experience with computerized inventory system preferred.
• Proficiency in Mac computers and Microsoft Office.

SUPERVISION:
The Production Coordinator (PA) performs all duties and responsibilities under the guidance and supervision of the Senior Managers of Physical Production, First and Second Year.