Office Manager
Amazon
Santa Monica, CAThis was removed by the employer on 1/23/2017 3:33:00 PM PST
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Full Time Job
The Office Manager and Culture Builder role will encompass providing day to day support to Amazon businesses in the Santa Monica office. This job requires someone who can own projects or tasks and bring them successfully through to completion. Additionally, the Office Manager will be someone who can work autonomously, with little or no direction, and be willing to help with a variety of projects. We are seeking someone who is not afraid to share their ideas, own them and see them through to completion. Additionally, as a rapidly growing business and office site location, we will look to our office manager to help build our office culture and lead our office in the following areas:
• Plan, facilitate and execute all site-wide events and manage to budget and resources.
• Survey the employees and managers on-site to ensure their needs are met, identify new site initiatives to elevate employee experience and escalate issues pertaining to the site to Facilities.
• Manage vendor relationships, ensuring best pricing and services. Review invoices for accuracy and ensure invoices are submitted for payment timely.
• Act as liaison to the Facilities team when planning events requiring use of property.
• Coordinate and schedule team events, department, site, and company meetings.
• Partner with Facilities and Recruiting to coordinate large hiring events and act as on-site contact/liaison to escort candidates as necessary.
• Partner closely other site Office Managers to share best practices and collaboration opportunities across sites.
• Assist with assigning desks to new hires and visitors, within the allocated team space as appropriate.
• In partnership with facilities, lead team re-stacking and move efforts to ensure that productivity is minimally disrupted.
• Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
• Provide I9 and onboarding support to new hires, when necessary.
BASIC QUALIFICATIONS
• Experience working in a fast pace, accelerated growth environment.
• Proven ability to manage competing priorities daily with the flexibility to adjust day as needed.
• Proven experience leading projects through to completion
• 5 years of Office Management experience
• Be confident to present new ideas that will help lead our office forward
• Communicate effectively, both in writing and orally with all levels and across all groups within the organization
• Be a team player and ready to help in a variety of areas, even those outside your scope of work.
• Be proactive – be able to anticipate needs and address them.
PREFERRED QUALIFICATIONS
• Bachelor's Degree
• Experience working in a technical environment and/or large subsidiary
• Experience managing project budgets in excess of $10,000.