Executive Assistant

This is a Full Time Job

Executive Assistant to Head of Creative Advertising

POSITION: Executive Assistant to Head of Creative Advertising, Theatrical (L4)
Location: Los Angeles

About the Role:
We're seeking a dynamic and passionate Executive Assistant to support our Head of Creative Advertising across theatrical releases. This is an exceptional opportunity for an enthusiastic individual who lives and breathes film, thrives in a fast-paced environment, and excels at bringing order to complexity.

Key Responsibilities:
• Serve as the primary coordinator for the Head of Creative Advertising between multiple marketing and PR verticals, ensuring seamless communication and execution across:

• Social Media Teams

• Paid Media Department

• Market Research

• Public Relations

• Synergy Partners
• Creative Content

• External Creative Partners
• And beyond!
• Manage complex calendar scheduling across time zones and departments
• Coordinate and prepare materials for high-level meetings and presentations
• Track and follow up on action items from leadership meetings
• Organize travel arrangements and expense reporting
• Draft and review correspondence
• Maintain confidentiality while handling sensitive information
• Anticipate needs and proactively solve problems
• Create and maintain organizational systems for maximum efficiency

What We're Looking For:
• A genuine passion for film and entertainment
• Outstanding organizational abilities and attention to detail
• Excellent written and verbal communication skills
• Natural ability to prioritize and multi-task in a dynamic environment
• Strong interpersonal skills and a collaborative spirit
• Proficiency in Microsoft Office Suite and Google Workspace
• Ability to remain calm under pressure and meet tight deadlines
• Self-starter mentality with a solutions-oriented approach

Nice to Have:
• Understanding of film marketing landscape
• Experience with project management tools
• Knowledge of entertainment industry structure

Education:
• Bachelor's degree preferred but not required

Experience:
• Prior experience in an assistant role is not required
• We value enthusiasm, capability, and potential over years of experience

Personal Qualities:
• Ambitious and growth-minded
• Naturally curious and eager to learn
• Adaptable and flexible
• Team player with a positive attitude
• Discrete and professional
• Detail-oriented while maintaining big-picture awareness

This role offers significant exposure to all aspects of film marketing and excellent growth potential for the right candidate. We're looking for someone who wants to build a career in entertainment marketing and isn't afraid to dive in and learn.

Benefits:
• Competitive salary
• Comprehensive health benefits
• 401(k) matching
• Paid time off
• Movie screening privileges
• Professional development opportunities

We celebrate diversity and are committed to creating an inclusive environment for all employees.

Equal Opportunity Employer M/F/D/V

Qualifications
• 2 years of professional or military experience
• 1 years of working with computers and Microsoft Office products and applications experience
• High school or equivalent
• Can lift up to 49 pounds, stand/walk during shifts lasting up to 12 hours, and be able to frequently push, pull, squat, bend, and reach
• Work 40 hours/week, and overtime as required
• Work a flexible schedule/shift/work area, including weekends, nights, and/or holidays
• Are 18 years of age or older