AI / VFX Coordinator, US Series

This is a Full Time Job

As a Gen AI / VFX Coordinator on our US Series team, you will be partnering with the US Series VFX Executives with a focus on Generative AI workflows & initiatives. You will assist with enabling productions and will support Executives and productions with navigating the complexities of utilizing Gen AI technology. We are looking for someone who has enough production experience and intuition to see each show as a whole and help to set it up for success; as well as someone who can anticipate how and when to engage actively to keep it on track for success. Your proactive approach will allow you to play a central role in understanding our cross-functional partners from across the studio and know when to engage. You will be a sounding board as a partner in the GEN AI workflow for the US Series VFX Executives, and provide organizational support with AI vendor evaluations, AI tool evaluations, execution and tracking of AI VFX & Previz work, and other Gen AI-related administrative duties to keep our shows on track.

Key job responsibilities
• Manage daily, weekly, monthly schedules for US Series Gen AI & VFX Executives engaging in GEN AI utilizations and assisting with reporting up to the Director of Visual Effects for US Series.
• Assist Gen AI & VFX Executives with organizing meetings with external AI companies, tool developers and AI vendors, as well as internal stakeholders.
• Assist with notetaking and keeping VFX-related AI tool & vendor records updated in an internal database. Build a robust database referencing global AI vendors, their Gen AI capabilities and studio and show level counterparts with a GEN AI focus.
• Track creative notes, reference material, media files and delivered versions of AI VFX/previz material; assist with preparing before-&-after reels and presentations.
• Maintain a checklist for each show with a GEN AI focus to ensure major milestones and requirements are met (e.g. security approvals, tools approvals, Legal Gen AI use-case approvals, alignment with key Creative, Production & VFX stakeholders, etc.)
• Assist in the breakdown of scripted materials to determine scope of visual effects with a GEN AI focus.
• Provide assistance as needed with all aspects of VFX production; from development and pre-production through final delivery with a GEN AI focus.
• Collaborate with and support efforts to create better alignment between internal departments, Production Executives and Creative Executives with a GEN AI focus.
• Liaise between vendors, crew, and internal teams to improve vertical information flow.
• Track and manage VFX schedules, keeping stakeholders apprised of status with a GEN AI focus.
• Support the US Series VFX Executives in tracking and maintaining VFX script breakdowns, budgets, and weekly progress reporting with a GEN AI focus.
• Facilitate GEN AI VFX reviews with creative teams and relay feedback as needed.
• Assist in the preparation of bid packages for vendor partners as well as general coordination of the bidding process: Creation of Aspera accounts, gathering of all project materials, bid template prep for vendor partners, creation of bid briefs, and other bidding documents as needed with a GEN AI focus.
• Assist in gathering availability information for VFX show side keys (Freelance AI Supervisors, VFX Supervisors/VFX Producers) with a GEN AI focus.
• Prepare agendas and presentations for management meetings with a GEN AI focus; coordinate meeting summaries; ensure distribution to appropriate executives; monitor and/or follow up on items
• Facilitate communication with the show level and studio departments (e.g. casting, business affairs, legal, finance, PR/marketing, etc.)
• Coordinate kick-off calls with development for each individual project with a GEN AI focus.
• Work with key Gen AI Executives in initiatives such as final pixel VFX, Previz, Concept Art & Design and complete other Gen AI initiatives & deep dives per studio requirements.
• Assist and facilitate general requests and communication to ensure shows are following studio guidelines and procedures.

Qualifications
• 3 years of experience as a VFX Coordinator or on-set Production Coordinator
• Awareness and understanding of GEN AI tools such as Kling, Seedance, Gemini Flash, GPT Image 2, Comfy UI, Runway, Magnific, etc.
• Understanding of foundational concepts related to Machine Learning and Generative AI.
• Excellent organizational skills, calendar management, meeting scheduling and note-taking
• Understanding of the Visual Effects process and basic VFX principles, workflow and terminology.
• Knowledge of creative, production, post-production processes and related workflows with a GEN AI focus.
• Knowledge of digital audio and video file formats.
• Working knowledge of outside VFX and Virtual Production facilities and freelance talent with a GEN AI focus.
• Extremely organized and detail oriented. Perfectionist – loves and lives by process. Excellent time management skills.
• A love of data and efficiency through using technology to solve problems. Familiarity with production and post software such as ShotGrid, Movie Magic Budgeting, FileMaker, PIX, Cinesync, Tableau, RV and newer platforms such as Flow Capture is a plus.