Visual Effects Production Coordinator
Amazon Studios
Santa Monica, CAThis was removed by the employer on 5/31/2019 5:32:00 PM PST
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Full Time Job
The visual effects production coordinator is responsible for day to day support of the Global Head of Visual Effects as well as the visual effect department as a whole. The visual effects production coordinator organizes and tracks each show from setup through production and wrap deliverables. The role requires a candidate with a professional manner in interacting with internal and external stakeholders at the studio and show level. The ideal candidate for this challenging position will have exceptional verbal and written communications skills, will be self-motivated but a team player with a high level of initiative and have the ability to present themselves and Amazon Studios in a highly professional manner. The candidate will be highly organized, yet flexible. Must have experience handling sensitive and confidential material and the ability to prioritize. Candidate must be a quick thinker and have quick response time.
This is a growth opportunity for those passionate about the visual effects process and becoming production managers.
Primary Responsibilities
• Manage daily, weekly, monthly schedule for Global Head of Visual Effects
• Assist in the breakdown of scripted materials to determine scope of visual effects
• Assist in the preparation of bid packages for vendor partners as well as general coordination of the bidding process: Creation of Aspera accounts, gathering of all project materials, bid template prep for vendor partners, creation of bid briefs, and other bidding documents as needed
• Assist in gathering availability information for VFX show side keys (Freelance VFX Supervisors/VFX Producers)
• Prepare agendas and presentations for management meetings; coordinate meeting summaries; ensure distribution to appropriate executives; monitor and/or follow up on items
• Coordinate domestic and international travel arrangements
• Compile, distribute, and store production documents (e.g., contracts, call sheets, calendars, vendor lists, reports and schedules) on the studio network
• Track and process approvals and production payments with BA, Legal, and Finance
• Maintain a checklist for each show to ensure major milestones are met (e.g. budget lock, budget approval, kick-off calls, deliverables, international filming activity, etc.)
• Facilitate communication with the show level and studio departments (e.g. casting, business affairs, legal, finance, PR/marketing, etc.)
• Coordinate kick-off calls with development for each individual project
• Update and distribute studio contact lists and ensure that they are managed per studio requirements.
• Maintain relationships with vendors, studio and show level counterparts
• Track show wrap-out memos and storage facilities for asset transfer and disposal as needed
• Assist and facilitate general requests and communication to ensure shows are following studio guidelines and procedures.
This role is based in Santa Monica, CA.
Amazon is an Equal Opportunity-Affirmative Action Employer - Minority/Female/Disability/Vet
BASIC QUALIFICATIONS
Basic Qualifications
• 2 years of on-set experience as a production coordinator or 2 years of experience in an executive/administrative assistant position.
• MS Office, Cinesync, Pix, Box.
• Extremely organized and detail oriented. Perfectionist – loves and lives by process. Excellent time management skills.
• Strong interpersonal skills accompanied with a high degree of sensitivity for confidentiality.
• Must be excellent in both oral and written communication techniques
• Must be able to gather data and return reliable, pertinent information to executive for action.
• Must be multi-task oriented with an excellent sense of priority; logic and objectivity, highly organized and capable of handling a number of sensitive and important issues simultaneously.
• Anticipatory Planning & Management - Acts on behalf of the Global Head of Visual Effects in areas such as follow-up, monitoring calendar for conflicts, and communicating requests for information and routing to the appropriate person.
• Even-tempered, grace under pressure and collaborative problem-solving abilities.
• Conceptual/Critical Thinking - Keeping abreast of the business matters addressed to the Global Head of Visual Effects, utilizing the appropriate resources to ensure accurate and timely information/data gathering and follow-up on all issues.
• Willingness to continue learning to ensure understanding of current production process.
PREFERRED QUALIFICATIONS
Preferred Qualifications
• 4 years of experience.
• Understanding the basic principles and terminology of the visual effects workflow process.
• Knowledge of creative, production, post production processes and related workflows.
• Know how to navigate and cross-communicate within the studio and show level.
• Movie Magic Budgeting, Shotgun shot tracking.