Executive Assistant
Amazon Studios
Culver City, CAThis was removed by the employer on 3/27/2020 2:02:00 AM PST
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Full Time Job
Amazon Studios is looking for a smart, enthusiastic, hard-working, and creative candidate to join our team. The Executive Assistant will be responsible for a high volume of tasks including complex calendar management and detailed global travel itineraries. The position will report to the Chief Operating Officer and will also support various functions of the team. The Executive Assistant will also be working closely with the studio's Office Manager and Human Resources, Finance and Legal teams.
The ideal candidate will be an experienced, detail oriented, organized planner with the demonstrated ability to respond effectively and efficiently while maintaining flexibility. A positive attitude despite the pressures of a fast-paced environment is essential. The candidate will possess the ability to succeed with minimal guidance or supervision, be skilled at anticipating problems, managing multiple priorities and global scheduling needs.
Primary Responsibilities:
This is an incredible opportunity if you have a passion for content and an interest in working in a true startup environment. Job responsibilities include:
• Developing day-to-day schedule and prioritization of activities, proactively identifying and resolving scheduling conflicts
• Proactively drive team activities such as staff meeting agendas and All-Hands meetings
• Manage domestic & international travel itineraries and expenses
• All administrative support functions, including organizing documents, meeting preparation, supply ordering, purchase orders
• Track and drive completion of key deliverables and follow up on outstanding items
• Track and manage headcount, maintain org charts
• Cultivate partnerships and support events
• Additional appropriate special projects as they align with the ideal candidate's background and qualifications
Qualifications
• Experience with Microsoft Office Products
• 2 years of professional experience
• BA/BS Degree
• 3 years' administrative experience in a fast-paced, corporate environment
• Superior verbal and written communication skills
• Strong organizational and communication skills, team orientated philosophy and problem solving skills
• Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines
• Impeccable attention to detail
• High levels of integrity and discretion
• Ability to communicate effectively with a variety of groups such as senior management, peers and outside vendors
• Highly motivated, organized individual who is able to work effectively with minimal supervision
• Excellent Outlook, SharePoint, Microsoft Word and Excel skills
• Sense of humor and ability to work while having fun in an ambiguous environment
• Ability to maintain composure and task switch efficiently in a rapidly changing environment