Executive Assistant, Film Production

This is a Full Time Job

Member Summary

Job Summary
Executive Assistant to the Head of Film Production at Amazon MGM Studios, based in Culver City, CA, US. This role supports senior film leadership with complex scheduling, travel coordination, and high-level administrative operations in a fast-paced entertainment production environment. The position requires strong judgment, organization, and discretion while managing multiple priorities. (Full job description below)

Years of Experience Required
2 years in executive administrative support (24 Months)

Salary
$23.00 - $34.00 hourly

Required Experience
• Executive-level calendar management
• Domestic and international travel coordination
• Microsoft Office products and applications
• Dedicated support of executive leadership

Preferred Experience
• Handling confidential information
• Supporting global or distributed teams across time zones
• Working in fast-paced environments with competing priorities

Workplace Requirements
Onsite in Culver City, CA, US

Education Requirements
Bachelor’s degree (preferred)

Hard Skills
• Calendar management
• Travel coordination and expense reporting
• Microsoft Office

Soft Skills
• Organization and attention to detail
• Strong judgment and problem-solving
• Ability to prioritize and multitask
• Professional communication

Bonus Skills
• Experience working with entertainment industry professionals

Full Job Description

Executive Assistant to the Head of Film Production
Amazon MGM Studios
Job ID: 3113398
Location: Culver City, CA, US

Amazon MGM Studios is hiring an Executive Assistant to support the Head of Film Production. This role is responsible for a high volume of administrative and operational tasks, including complex calendar management, frequent coordination with assistants both inside and outside the company, and detailed domestic and international travel planning.

The Executive Assistant must take a proactive, team-oriented approach and build effective working relationships across departments. The role requires maintaining a strong understanding of organizational structure and team objectives while operating with minimal guidance in a fast-paced environment.

Key Responsibilities
• Develop and maintain day-to-day schedules, proactively identifying and resolving conflicts
• Coordinate domestic and international travel itineraries and manage expense reports
• Track and drive completion of key deliverables and follow up on outstanding items
• Own onboarding processes and space management for a growing team
• Manage administrative support functions, including meeting preparation, video and conference calls, supply ordering, and team event coordination
• Plan and maintain an annual calendar of events and schedules
• Maintain organizational charts

Qualifications
• Experience with executive-level calendar management
• Experience with domestic or international travel coordination
• Experience using Microsoft Office products and applications
• 2+ years of experience supporting executive leadership

Preferred Qualifications
• Bachelor’s degree
• Strong written and verbal communication skills
• Demonstrated ability to manage multiple assignments in a fast-paced environment
• Experience handling confidential information
• Experience supporting global teams and international time zones

Benefits
• Health insurance (medical, dental, vision, prescription)
• Life and AD&D insurance
• Flexible Spending Accounts
• Mental health support and employee assistance programs
• 401(k) with company matching
• Paid time off and parental leave
• Adoption and surrogacy reimbursement

Skills:
[Executive Calendar Management] [Travel Coordination] [Administrative Support] [Microsoft Office] [Organization and Prioritization] [Professional Communication]