Distribution Inventory Coordinator

This is a Full Time Job

Distribution Inventory Coordinator, Amazon

Distribution Inventory Coordinator, Amazon Mgm Studios, Asset Management and Delivery

Amazon MGM Studios seeks a Distribution Inventory Coordinator to support its drive for operational excellence through process innovation and enhancement. This role supports the Senior Manager of Distribution Inventory to deliver world-class results for Studio Content Services (SCS).

The ideal candidate brings 2 years of technical experience in media asset management, episodic/film delivery workflows, and project coordination. This detail-oriented professional demonstrates excellence in process innovation and technical problem-solving. They balance independent work with collaborative teamwork and navigate tight timelines with composure. Strong communication skills are essential in our supportive yet deadline-driven environment.

Key job responsibilities
Content Management
• Execute Encoding Optimization Project (EOP) work to update and enhance existing inventory
• Conform video, audio, and text files, repair sync issues, and create ready-to-go title packages and usable inventory
• Research availability of trailers and value-added materials
• Research previous orders and special projects as directed
• Order and/or source necessary language versions, subtitles, and audio through Tech Operations and various material inventories

Order Processing
• Review technical requirements and specifications for delivery requests
• Determine and locate appropriate source elements for material creation
• Confirm material availability and costs on a title-by-title basis
• Enter orders in SAP; perform goods receipts in Basware upon receipt of invoice
• Maintain delivery information systems, including shipping/purchase orders, rejection log, correspondence, etc.

Project Coordination
• Anticipate and respond to servicing inquiries from Licensing Distribution Operations (LDO)
• Coordinate with vendors on jobs and schedules, and consult LDO about delivery dates and project goals
• Track projects through element shipping and file delivery
• Coordinate tracking, repair, and replacement of any rejected materials
• Communicate job status/milestones through the Material Scheduling System (MSS) UI or via email
• Provide backup coverage for other DI Coordinators during absences

Technical Operations
• Order metadata, closed captions, subtitles, and dubbed audio from vendors
• Order laybacks/conforms or material fixes from multiple vendors
• Analyze quality control (QC) reports and coordinate with technical specialists to determine appropriate solutions
• Coordinate with labs for file reviews
• Utilize and innovate with in-house AI tools to streamline workflow and processes
• Implement and enhance internal AI solutions to automate workflows and improve operational efficiency

Communication
• Maintain spreadsheets and databases with daily status updates for LDO
• Work with LDO to provide metadata and promotional materials to clients
• Facilitate clear communication within the group
• Support process enhancement and change management initiatives

Qualifications
• 2 years of episodic and film workflows technical experience
• 2 years of coordination, project management, asset operations or post delivery experience
• Knowledge of digital media assets / various file formats
• Experience with productivity and communications tools including Microsoft Office products and applications
• International media asset management experience required
• Excellent time management and prioritization skills
• Strong written and verbal English communication skills
• Detail oriented with excellent organization skills