Executive Assistant

This is a Full Time Job

All3Media America, the Emmy winning Production Company of UNDERCOVER BOSS is seeking an Executive Assistant for our CEO in our Los Angeles offices in the Howard Hughes Promenade. This is a key position on the A3MA team during an exciting time as the company is rapidly growing. This position will have exposure to all aspects of the business and will be an essential part of this exciting period. The position reports directly to the CEO and will work closely with other members of the company.

Responsibilities: This position will be responsible for performing and providing support to the CEO, including:

• Maintaining CEO's calendar including scheduling and managing meetings/appointments, coordinating with numerous departments to avoid conflicting events
• Making and coordinating travel and conference arrangements, including international travel
• Preparing letters, correspondence, reports and presentations, as necessary
• Handling detailed, complex documents with the utmost confidence and confidentiality
• Managing and preparing expense reports
• Answering phones, screening calls and handling messages as directed
• Maintaining files, inputting data; may perform basic analyses & reconciliations
• Works independently as well as within a team environment on various ongoing and non-recurring projects

Qualifications:

• 1-2 years administration/assistant experience (Agency experience preferred)
• Proficient in MS Office Suite (Excel, PowerPoint, Word, Outlook)
• Excellent written and interpersonal communication skills; ability to work and communicate with all levels of the organization and senior management

• Exceptional organizational skills, meticulous attention to detail, and very strong multitasking abilities
• Demonstrated ability to maintain discretion and handle/manage highly confidential information
• Proven time management skills with ability to prioritize and handle multiple tasks and work in a fast paced environment