Administrative Assistant to CEO
AKA NYCNew York, NY
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Full Time Job
AKA NYC is an award-winning, fully integrated advertising agency with unparalleled expertise across the arts & entertainment, leisure, travel, retail, and tourism sectors. With a focus on creativity, innovation and consumer experiences, we have a proven record of delivering cross-platform campaigns that get results for new brands and iconic institutions alike. Our clients include Harry Potter and the Cursed Child, The Metropolitan Museum of Art, Funny Girl the Musical, Edge at Hudson Yards, YMCAs of Greater New York, and many others.
The Administrative Assistant provides administrative and project management support to the CEO.
WHAT YOU'LL DO:
Provide detailed calendar management for the CEO; prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements
Perform a broad variety of administrative tasks to help the CEO effectively lead the organization, including (but not limited to): assisting with special projects; designing or editing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; drafting correspondence; maintaining contact lists; making travel arrangements; and completing expense reports.
Keep the CEO well informed of upcoming commitments and responsibilities, following up as appropriate.
Provide event management support as requested.
Prepare for internal meetings; create agenda, distribute meeting notes, and managing the progress /action items for the next meeting.
Serve as a culture ambassador; works with HR for culture week planning, staff surveys, and the culture committee
Manage VIP logistics for key events.
Perform other duties as assigned
WHO WE'RE LOOKING FOR:
2+ years in an administrative or related role (ideally servicing the entertainment industry).
Ability to provide accurate, timely, and effective communication
Excellent organization, time management, and interpersonal skills
Exercise initiative and exhibit sound judgment
Ability to work autonomously and actively seek solutions to problems
Proficiency in MS Office (particularly PowerPoint & Excel)
Strong attention to detail
The ability to handle sensitive information with the highest degree of integrity and confidentiality