EntertainmentCareers.Net
Mailroom/ Floating Assistants
Agency for the Performing Arts
Beverly Hills, CA
Uh oh, this posting was removed on 4/15/2019 1:06:00 PM PST
Don't worry we have a lot of jobs on the site like this one;
Browse all jobs
Browse the Agency/Management Category
Browse the Assistant and Entry Level Category
Search for Mailroom/ Floating Assistants jobs in Beverly Hills-CA
Role: Mailroom/ Floating Assistants
Openings: Multiple
Employee Class: Full Time
Location: Beverly Hills
Industry: Entertainment
Job Functions: Administrative
JOB DETAILS
The Agency for the Performing Arts (''APA''), one of the largest diversified talent agencies, seeks Mailroom/ Floating Assistants to join our Beverly Hills Office.
Mailroom/ Floating Assistants typically begin in the mailroom before progressing into the role of an assistant in a particular department. Mailroom/ Floating Assistants benefit from both direct experience and dedicated training that prepares them for a variety of entertainment careers or for possible advancement to Agent at APA.
Position Overview
Mailroom/ Floating Assistants are based in the mailroom and service the company across all departments. They complete ad-hoc projects and temporarily cover desks while assistants are away. The position also entails assisting with a variety of daily administrative office tasks. Mailroom/ Floating Assistants will be eligible to apply for assistant desks after training is completed.
Responsibilities + Duties
• Receiving, sorting and distributing mail
• Completing print and binds for varies department meetings
• Assisting with mail deliveries (FedEx, Exacta)
• Preparing conference rooms for high profile meetings
• Covering desks for assistants
• Script coverage
• Heavy phones coverage (rolling calls)
• Submissions
• Completing department projects
• Providing administrative support when needed.
Core Competencies
• Must be detailed oriented and able to handle complex instructions with care and follow-through.
• Must be an excellent multi-tasker and have proven problem-solving abilities.
• Demonstrates accuracy and thoroughness in execution of assigned tasks.
• Friendly and open demeanor with ability to maintain confidentiality at all times.
• Ability to adapt to changes and work in a fast paced, demanding environment.
• Dependable and proactive. Able to prioritize the workload and use time efficiently.
Skills + Qualifications
• College degree from an accredited University or College
• Applicants aspiring to be an Agent preferred
• Prior Agency/ Management experience is a plus, but not required
• Excellent communication skills, both written and verbal
• Strong work ethic and attention to detail
• Ability to multitask in a fast-paced and demanding environment
• Resourceful, proactive, reliable, trustworthy, and assertive when necessary
• Proficient with Word, Excel, Outlook, G-Suite
• Strong organizational skills and ability to prioritize work to meet deadlines
To Apply
Please send your resume and cover letter outlining why you are a good fit for this job. Include job title in the subject of the email. No phone calls please.
This Company provides equal employment opportunities to all applicants for employment without regard to race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age, disability, genetic information, or any other basis protected by the law governing nondiscrimination in employment.
Don't worry we have a lot of jobs on the site like this one;
Browse all jobs
Browse the Agency/Management Category
Browse the Assistant and Entry Level Category
Search for Mailroom/ Floating Assistants jobs in Beverly Hills-CA
Role: Mailroom/ Floating Assistants
Openings: Multiple
Employee Class: Full Time
Location: Beverly Hills
Industry: Entertainment
Job Functions: Administrative
JOB DETAILS
The Agency for the Performing Arts (''APA''), one of the largest diversified talent agencies, seeks Mailroom/ Floating Assistants to join our Beverly Hills Office.
Mailroom/ Floating Assistants typically begin in the mailroom before progressing into the role of an assistant in a particular department. Mailroom/ Floating Assistants benefit from both direct experience and dedicated training that prepares them for a variety of entertainment careers or for possible advancement to Agent at APA.
Position Overview
Mailroom/ Floating Assistants are based in the mailroom and service the company across all departments. They complete ad-hoc projects and temporarily cover desks while assistants are away. The position also entails assisting with a variety of daily administrative office tasks. Mailroom/ Floating Assistants will be eligible to apply for assistant desks after training is completed.
Responsibilities + Duties
• Receiving, sorting and distributing mail
• Completing print and binds for varies department meetings
• Assisting with mail deliveries (FedEx, Exacta)
• Preparing conference rooms for high profile meetings
• Covering desks for assistants
• Script coverage
• Heavy phones coverage (rolling calls)
• Submissions
• Completing department projects
• Providing administrative support when needed.
Core Competencies
• Must be detailed oriented and able to handle complex instructions with care and follow-through.
• Must be an excellent multi-tasker and have proven problem-solving abilities.
• Demonstrates accuracy and thoroughness in execution of assigned tasks.
• Friendly and open demeanor with ability to maintain confidentiality at all times.
• Ability to adapt to changes and work in a fast paced, demanding environment.
• Dependable and proactive. Able to prioritize the workload and use time efficiently.
Skills + Qualifications
• College degree from an accredited University or College
• Applicants aspiring to be an Agent preferred
• Prior Agency/ Management experience is a plus, but not required
• Excellent communication skills, both written and verbal
• Strong work ethic and attention to detail
• Ability to multitask in a fast-paced and demanding environment
• Resourceful, proactive, reliable, trustworthy, and assertive when necessary
• Proficient with Word, Excel, Outlook, G-Suite
• Strong organizational skills and ability to prioritize work to meet deadlines
To Apply
Please send your resume and cover letter outlining why you are a good fit for this job. Include job title in the subject of the email. No phone calls please.
This Company provides equal employment opportunities to all applicants for employment without regard to race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age, disability, genetic information, or any other basis protected by the law governing nondiscrimination in employment.
Per your acceptance of our Terms of Use, if you aggregate, display, copy, duplicate, reproduce, or otherwise exploit for any purpose any Content (except for your own Content) in violation of these Terms without EntertainmentCareers.Net's express written permission, you agree to pay EntertainmentCareers.Net three thousand dollars ($3,000) for each day on which you engage in such conduct.#3/2/2019 12:03:01 PM