Executive Assistant to President
Agency for the Performing ArtsLos Angeles, CA
Full Time Job
What We Are Looking For
We are seeking an experienced Executive Assistant to support the President, overseeing all departments but with a specific focus on Talent, as well as participate in supporting the Agency's top tier talent roster. The position requires a communicative and thoughtful individual who can take initiative while learning on the job.
The candidate will need a strong work ethic and an understanding of how their supporting role can help to grow the Agency's practice. Excellent written and verbal communication skills are essential, as well as an interest in actors, writers and performers in the TV and Motion Picture spaces.
The ability to multi-task is essential as the position requires managing calendars, call logs, and bookings, as well as overseeing the execution of deals and invoicing for payments.
Essential Skills And Qualifications
The Assistant will support the Agent in a variety of administrative functions including:
Coordinating domestic and international travel form premieres, set visits, and client meetings
Handling heavy phones and a high volume of emails,
Managing agent and client calendars, organizing monthly meetings with company executives
Tracking casting information for major TV and Film projects
Dealing with studio/network executives, directors, producers and managers while understanding the importance of confidentiality and professionalism
Must have a shrewd awareness of how to succeed in any situation, especially while working in a difficult environment
Resourceful, proactive, reliable, trustworthy, and assertive
Proficient with word, excel, and outlook
Strong organizational skills and ability to prioritize work to meet deadlines
The art of follow-up and following through
Other duties as assigned
Required Education And Experience
1-2 years of professional experience working in the entertainment industry is required
College degree from an accredited University or College
Experience reading and covering scripts is a plus
APA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Founded in 1962, Agency for the Performing Arts (APA) is one of the largest diversified talent agencies in the entertainment industry with offices in Los Angeles, New York, Nashville, Atlanta, Toronto and London. APA represents some of the most accomplished, celebrated and award-winning actors, writers, producers, directors, creators, comedians, musicians, authors, intellectual properties, production companies, artisans, social influencers, and lifestyle brands across all media platforms worldwide.