Assistant, Head of Talent
Agency for the Performing ArtsBeverly Hills, CA
Full Time Job
What We Are Looking For
We are seeking am experienced Assistant to support the Head of Talent as well as participate in supporting the Agency's top tier talent roster. The position requires a communicative and thoughtful individual who can take initiative while learning on the job.
The candidate will need a strong work ethic and an understanding of how their supporting role can help to grow the Agency's practice. Excellent written and verbal communication skills are essential, as well as an interest in performing artists and content creators across multiple mediums and platforms.
The ability to multi-task is essential as the position requires managing calendars, call logs, and bookings, as well as tracking client schedules, potential opportunities and the overall execution of deals.
Essential Skills And Qualifications
The Assistant will support the Agent in a variety of administrative functions including:
- Generating and keeping track of appointments, self-tape requests and booking reports, travel booking/coordinating
- Taking dictation at normal speaking speed. Candidate should be able to type approximately 90 words per minute.
- Handling phones, managing agent and client calendars
- Submitting and keeping track of clients for TV and film projects
- Tracking casting information for major TV and film projects
- Dealing with high profile casting directors, studio/network executives, producers and managers while understanding the importance of confidentiality and professionalism
- Must have a shrewd awareness of how to survive or succeed in any situation, especially while working in a difficult environment
- Resourceful, proactive, reliable, trustworthy, and assertive
- Proficient with word, excel, and outlook
- Strong organizational skills and ability to prioritize work to meet deadlines
- The art of follow-up and following through
Required Education And Experience
- 1-2 years of professional experience working in the entertainment industry is required
- College degree from an accredited University or College
- Experience reading and covering scripts is a plus
APA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Founded in 1962, Agency for the Performing Arts (APA) is one of the largest diversified talent agencies in the entertainment industry with offices in Los Angeles, New York, Nashville, Atlanta, Toronto and London. APA represents some of the most accomplished, celebrated and award-winning actors, writers, producers, directors, creators, comedians, musicians, authors, intellectual properties, production companies, artisans, social influencers, and lifestyle brands across all media platforms worldwide.