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Executive Assistant
AGC Studios
Hollywood, CA
Uh oh, this posting was removed on 10/1/2018 9:06:00 AM PST
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SUMMARY:
Provides support to Co-founder & COO, SVP of Finance & Operations, and VP of Business and Legal Affairs along with other company executives as required.
DUTIES AND RESPONSIBILITIES:
• Answers and screens telephone calls in a professional and timely manner; takes accurate messages with a high degree of professionalism and courtesy; arranges conference calls.
• Exercises considerable judgement and discretion in handling requests for appointments and telephone calls.
• Reviews and responds to daily internal/external mail and overnight packages; sends and receives faxes.
• Creates and updates management reports as instructed by supervisors.
• Composes, types, and distributes professional correspondence and memoranda, E-mails and faxes, using individual initiative and as assigned.
• Coordinates document signatures from appropriate parties and proactively establishes and maintains highly organized filing system; files correspondence and other records.
• Coordinates supervisors' calendar and schedules appointments, ensuring all parties are informed of and kept abreast of schedule awareness.
• Meets and greets visitors in a courteous and professional manner.
• Coordinates travel arrangements; completes expense reports and processes invoices; ensures that correct account codes are used and required signatures obtained.
• Conducts research; compiles and types statistical reports.
• Coordinates meetings including but not limited to preparing and distributing agendas and other meeting materials, reserving and preparing facilities, and recording and transcribing meeting minutes.
• Attends meetings and other functions as needed.
• Prepares work agreements and proposals and maintains appropriate records and files.
• Assists with special projects as assigned.
• Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
• Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing.
• Performs other related duties as assigned by management.
QUALIFICATIONS:
• Bachelor's degree (B.A.) or equivalent. Candidates must have a minimum of 1-2 years of administrative work/internship experience; entertainment/media/advertising experience is a PLUS. Ideal candidate has a business degree with a focus in pre-law, accounting or finance.
• Excellent verbal and written communication skills.
• Proficient on Microsoft Word, Microsoft Outlook, Microsoft Excel.
• Professional appearance and demeanor
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
• Acute attention to detail.
• Commitment to excellence and high standards.
• Ability to work on complex projects with general direction and minimal guidance.
• Ability to deal effectively with a diversity of individuals at all organizational levels.
• Good judgement with the ability to make timely and sound decisions
• Creative, flexible, and innovative team player
• Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
• Ability to work independently and as a member of various teams and committees.
• Demonstrated ability to plan and organize projects.
Don't worry we have a lot of jobs on the site like this one;
Browse all jobs
Browse the Agency/Management Category
Browse the Assistant and Entry Level Category
Search for Executive Assistant jobs in Hollywood-CA
SUMMARY:
Provides support to Co-founder & COO, SVP of Finance & Operations, and VP of Business and Legal Affairs along with other company executives as required.
DUTIES AND RESPONSIBILITIES:
• Answers and screens telephone calls in a professional and timely manner; takes accurate messages with a high degree of professionalism and courtesy; arranges conference calls.
• Exercises considerable judgement and discretion in handling requests for appointments and telephone calls.
• Reviews and responds to daily internal/external mail and overnight packages; sends and receives faxes.
• Creates and updates management reports as instructed by supervisors.
• Composes, types, and distributes professional correspondence and memoranda, E-mails and faxes, using individual initiative and as assigned.
• Coordinates document signatures from appropriate parties and proactively establishes and maintains highly organized filing system; files correspondence and other records.
• Coordinates supervisors' calendar and schedules appointments, ensuring all parties are informed of and kept abreast of schedule awareness.
• Meets and greets visitors in a courteous and professional manner.
• Coordinates travel arrangements; completes expense reports and processes invoices; ensures that correct account codes are used and required signatures obtained.
• Conducts research; compiles and types statistical reports.
• Coordinates meetings including but not limited to preparing and distributing agendas and other meeting materials, reserving and preparing facilities, and recording and transcribing meeting minutes.
• Attends meetings and other functions as needed.
• Prepares work agreements and proposals and maintains appropriate records and files.
• Assists with special projects as assigned.
• Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
• Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing.
• Performs other related duties as assigned by management.
QUALIFICATIONS:
• Bachelor's degree (B.A.) or equivalent. Candidates must have a minimum of 1-2 years of administrative work/internship experience; entertainment/media/advertising experience is a PLUS. Ideal candidate has a business degree with a focus in pre-law, accounting or finance.
• Excellent verbal and written communication skills.
• Proficient on Microsoft Word, Microsoft Outlook, Microsoft Excel.
• Professional appearance and demeanor
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
• Acute attention to detail.
• Commitment to excellence and high standards.
• Ability to work on complex projects with general direction and minimal guidance.
• Ability to deal effectively with a diversity of individuals at all organizational levels.
• Good judgement with the ability to make timely and sound decisions
• Creative, flexible, and innovative team player
• Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
• Ability to work independently and as a member of various teams and committees.
• Demonstrated ability to plan and organize projects.
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