Executive Assistant / Development Coordinator

This is a Freelance Job

AFTER HOURS PRODUCTIONS, led by acclaimed filmmaker Joshua Zeman (CROPSEY, Netflix's SONS OF SAM, MURDER MOUNTAIN, Amazon's THE KILLING SEASON, Hulu's THE LONELIEST WHALE, Tribeca 2024's CHECKPOINT ZOO), is seeking a highly organized and motivated Executive Assistant / Development Coordinator to join our team. This role is critical to the company's day-to-day operations, focusing on all aspects of creative production from initial story development to final distribution.

If you want to produce documentary features/long-form series and narrative features, especially those with a focus on true crime and social justice this job is for you!

Key Responsibilities:
• Day-to-Day Calendar & Task Management: Managing scheduling, including meetings, calls, & deadlines, ensuring seamless time management.
• Project development: Developing potential documentary narrative projects from research phase through creation of development materials, which includes deck and sizzle creation. Participate in pitching process from start to finish.
• Production Support: Assist in producing sizzle shoots, with the potential to grow into larger production roles as the company expands.
• Distribution Coordination: Supporting distribution across numerous films, liaising with relevant partners and platforms to ensure timely delivery of materials.
• Budget Creation: Assist in the creation and management of project budgets, maintaining financial organization and cost-efficiency.
• Intern Hiring & Management: Oversee the hiring process for interns and manage their daily tasks and performance.
• Meeting and Call Attendance: Attend meetings and calls with the producing team, taking notes and following up on action items.
• Social Media Coordination: Coordinate and manage social media profiles of our films to enhance online presence

Time Commitment:
20-30 hours per week, with the potential for an increase when our next project goes into production. Normal daytime hours, but can be adjusted for the applicant's respective timezone.

Qualifications:
• PREFERRED BUT NOT NECESSARY: 1-2 years of experience in an executive assistant role, ideally within an entertainment agency or production company (documentary experience a plus).
• NECESSARY: Previous internship in the entertainment industry.
• Knowledge of documentary work with/ emphasis on crime, horror, and social justice
• Knowledge of Photoshop, Keynote, or InDesign for deck creation. Some experience in Avid or Premiere is preferred.
• Proficiency in Google Drive, Slack, and phone-based communication tools.
• Strong multitasking abilities and attention to detail.
• Budget management experience preferred.
• Knowledge of the production process, with a willingness to assist on both small and large-scale projects.
• Strong organizational and communication skills.