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Coordinator, Membership and Awards
Academy of Motion Picture Arts and Sciences
Beverly Hills, CA
Uh oh, this posting was removed on 4/30/2018 9:06:00 AM PST
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Job Summary
This position will provide exceptional administrative support to an Associate Director, Membership and Awards. The duties of this position include a variety of detail-oriented awards and membership functions for various categories. The successful candidate will be responsible for ensuring compliance with all guidelines, requirements and procedures and implementing improvements as well as demonstrate advanced organizational and interpersonal skills, a strong work ethic and sense of individual responsibility, and will be able to coordinate many aspects of this multifaceted department.
Duties and Responsibilities:
• Primary support to Membership and Awards Management, developing strong working relationships with management for effective and smooth operations, and responding to general questions concerning category rules and submission requirements.
• Monitor and process incoming submissions and maintain/update CRM submission databases.
• Maintain streaming content and data, including coordinating deliverables and shipping as needed.
• Facilitate voting screenings and verify member eligibility
• Working closely with IT and Meeting Services, coordinate committee meetings including handling attendance, meeting materials, minutes, and remote participants.
• Assist in compiling materials for membership review process
• Assist in planning, facilitating, and executing all related survey data, questionnaires, procedures, and policies
• Assist in credit data entry, research, and editing company documents.
• Manage department paper and electronic files/records.
• Oversee details of invitational events, including creation and mailing of invitations and supervision of reception staff
• Assist with department projects/events as needed including awards shows.
• Other tasks as needed, including covering for other department administrative staff (manage calendars, schedule meetings, arrange travel, answer phones, etc.).
Qualifications and Requirements
• Bachelor's degree preferred.
• 2-3 years of related experience in an administrative role, coordinating long-range projects in a complex environment.
• Strong proficiency in MS Office. CRM and Filemaker Pro a plus.
• Must be organized with extreme attention to detail.
• Must be able to work independently on multiple projects in a fast-paced environment while prioritizing, meeting deadlines, and maintaining flexibility.
• Highly-professional verbal and written communication skills.
• Ability to work professionally and gracefully with other departments, Academy members, and the public while using discretion with handling confidential information.
• Must be available on short notice for some nights and weekend work.
• Must have a valid California Driver License with the ability to travel to other office locations locally as needed.
Don't worry we have a lot of jobs on the site like this one;
Browse all jobs
Browse the Union & Trade Organizations Category
Search for Coordinator, Membership and Awards jobs in Beverly Hills-CA
Job Summary
This position will provide exceptional administrative support to an Associate Director, Membership and Awards. The duties of this position include a variety of detail-oriented awards and membership functions for various categories. The successful candidate will be responsible for ensuring compliance with all guidelines, requirements and procedures and implementing improvements as well as demonstrate advanced organizational and interpersonal skills, a strong work ethic and sense of individual responsibility, and will be able to coordinate many aspects of this multifaceted department.
Duties and Responsibilities:
• Primary support to Membership and Awards Management, developing strong working relationships with management for effective and smooth operations, and responding to general questions concerning category rules and submission requirements.
• Monitor and process incoming submissions and maintain/update CRM submission databases.
• Maintain streaming content and data, including coordinating deliverables and shipping as needed.
• Facilitate voting screenings and verify member eligibility
• Working closely with IT and Meeting Services, coordinate committee meetings including handling attendance, meeting materials, minutes, and remote participants.
• Assist in compiling materials for membership review process
• Assist in planning, facilitating, and executing all related survey data, questionnaires, procedures, and policies
• Assist in credit data entry, research, and editing company documents.
• Manage department paper and electronic files/records.
• Oversee details of invitational events, including creation and mailing of invitations and supervision of reception staff
• Assist with department projects/events as needed including awards shows.
• Other tasks as needed, including covering for other department administrative staff (manage calendars, schedule meetings, arrange travel, answer phones, etc.).
Qualifications and Requirements
• Bachelor's degree preferred.
• 2-3 years of related experience in an administrative role, coordinating long-range projects in a complex environment.
• Strong proficiency in MS Office. CRM and Filemaker Pro a plus.
• Must be organized with extreme attention to detail.
• Must be able to work independently on multiple projects in a fast-paced environment while prioritizing, meeting deadlines, and maintaining flexibility.
• Highly-professional verbal and written communication skills.
• Ability to work professionally and gracefully with other departments, Academy members, and the public while using discretion with handling confidential information.
• Must be available on short notice for some nights and weekend work.
• Must have a valid California Driver License with the ability to travel to other office locations locally as needed.
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