Assistant to CFO and Managing Director of HR

This is a Full Time Job

Summary:
The Assistant will provide administrative support to both the Chief Financial Officer and to the Managing Director, Human Resources. You are productive, methodical, efficient, precise, tactful, and able to anticipate the needs of both offices.

Responsibilities:
• Provide core administrative support including answering multiple phone lines (including the HR line), managing calendars, and preparing expense reports.
• Schedule appointments and coordinate arrangements for meetings, conferences, and travel.
• Oversee logistics for meetings and events including conference room reservations, establishing zoom connections, requesting catering, greeting guests, and managing sign-in sheets.
• Create meeting agendas and help edit staff communications.
• Coordinate and manage corporate travel accounts and budgets from Academy partnerships.
• Serve as travel liaison for all staff and external parties traveling for Academy business.
• Work with Talent Relations and publicists for talent travel to Academy events.
• Reconcile and process department invoices for payment.
• Track department expenses and help maintain department budgets.
• Maintain detailed and accurate files.
• Participate in periodic internal audits and take the necessary steps to correct discrepancies.
• Collaborate with the staff, departments, offices, and executives.
• Perform other related tasks as assigned.

Qualifications:
• Bachelor's degree in a business-related field.
• 2+ years of administrative experience supporting an executive office.
• Work experience in an administrative capacity for multiple executives simultaneously is a plus.
• Skills to handle confidential situations, data, and documentation.
• Experience balancing and accomplishing tasks efficiently.
• Ability to maintain confidentiality and discretion.
• Proficiency in the use of MS Office.
• A desire to work in a collaborative environment.
• An interest in the improvement of work processes.
• Inherent interest in the motion picture industry.