Senior Coordinator, Marketing

This is a Full Time Job

The Academy of Motion Picture Arts and Sciences seeks a Senior Coordinator to provide primary administrative support to the Marketing department and the EVP, Marketing and Brand Strategy. You are well-organized, extremely efficient, personable, and able to anticipate the needs of a fast-paced team. You are a proactive team member, collaborator and excellent communicator who has an interest in marketing, creative, brand design and loves movies. Prior experience in marketing, media, or with a creative agency is an asset.

Responsibilities:
• Maintain calendars, production timelines and deliverables for overall Marketing department initiatives.
• Coordination and manage meetings (invites, adjustments, agendas, materials, etc.).
• Handle all invoices and expenses for the EVP and team as needed, ensuring timely processing.
• Coordinate all aspects of travel as needed.
• Organize digital assets: proper filing on server, file distribution to various internal teams and external agencies/vendors as required, create packages for distribution, etc.
• Regularly correspond and interface with executive teams across the company as well as filmmakers and production teams.
• Directly communicate (via phone, email, and in person) with Academy members and staff.
• Lead in managing the submission of design, creative, and key award competition materials.
• Review, proofread, and edit a variety of documents for accuracy.
• Assist with special projects as assigned, including special events, junkets, etc.
• Aid in any additional departmental/team projects as needed.

Qualifications:
• Bachelor's degree preferred with a career interest in Marketing.
• 1-2+ years professional administrative experience, working at a creative agency, content provider, or entertainment company.
• Knowledge and understanding of design, creative content helpful.
• Proficiency in Keynote, PowerPoint, presentation layout preferred; familiarity with Airtable, Adobe Creative Cloud, Google Slides, CRM a plus.
• Ability to anticipate needs and resolve potential challenges calmly and professionally.
• Ability to communicate effectively and positively with executive teams, filmmakers, vendors, and agencies.
• Ability to remain organized under pressure while taking direction from numerous parties, managing multiple projects, and meeting deadlines.
• Professional communication skills with special attention to grammar, detail, and accuracy.
• Strong sense of initiative and willingness to take ownership of projects.
• Ability to maintain standards of strict confidentiality with information.
• A team player and easy-going manner to handle varied personalities, responsibilities, and assignments.
• Availability to work some nights and weekends as needed and at times on short notice.

If hired, we require all employees to be vaccinated against COVID-19, unless a medical or religious accommodation is needed as determined on a case by case basis.