Publicity Assistant

Full Time Job
Publicity Assistant (Multicultural)

Job Summary:

It's the magic of immersing yourself in a motion picture masterpiece, or a new track from your favorite band, or the spectacle of a live Broadway show. It's hard to define and even harder to create, but that's what we do at The Walt Disney Studios. Ours is a culture of innovation, inclusion, collaboration and creativity. Stories shape how we see ourselves and everyone around us. As storytellers, we have the power to not only uplift and inspire, but also to champion the spectrum of voices in our world. If you want to help tell compelling, diverse and enduring stories through movies, music or live theater, then we want to hear from you.

Responsibilities:

• Day to Day assistant duties, supporting the Director of Multicultural in the LA office.
• Responsible Calendar and Schedule Management: Coordinate travel, manage day-to-day meetings for Director
• Meeting Coordination and Reporting: Book conference rooms, issue meeting requests through Outlook, coordinate agenda and other handouts, print items for meetings, take meeting notes and follow-up with attendees.
• Updating of multicultural reports and breaks daily.
• PGS / GSS entry support for all multicultural press days and events
• Maintain necessary communications documents (Campaign Highlights Report, Presentation Slides, Publicity Reports, Talent Schedules, etc.) and distribute in a timely manner to key executives.
• Expenses: Preparation of all business-related expenses using CONCUR travel proxy role ensuring expense reports are completed and filed in a timely manner
• Responsible for working events, screenings, junkets and premieres as needed
• Additional ongoing support for the LA Press Team
• Assist with screenings: Maintain/update RSVP lists, on-site coverage, reporting, etc.
• Update ongoing database for multicultural press, influencers and key events

Basic Qualifications:

• Knowledge of the ongoing multicultural zeitgeist, informed about the cultural conversation and trends
• The ability to juggle multiple projects simultaneously, perform under pressure and pay close attention to detail
• Excellent written, verbal and interpersonal skills to assure successful interaction with executives and business unit contacts
• Detail oriented with superior organization skills
• Strong team player and self-starter; taking initiative to solve problems
• Creatively driven, genuinely passionate about entertainment, storytelling and pop culture
• Excellent typing skills with proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, Keynote and Outlook for meeting requests and calendaring
• Ability to work overtime when necessary
• Team player - willing to work with other assistants and staff at all levels in support of the marketing team in Burbank and worldwide
• Positive attitude and the ability to be proactive, resourceful and flexible
• Candidate should have a strong passion for film publicity and movies and should be familiar with a variety of industry concepts, practices, and procedures, especially in publicity
• Experience in the entertainment industry, ideally in publicity or marketing
• Ability to troubleshoot tech issues as they arise
• Overall working knowledge with the SAP and Concur system

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category: 'Administration',

location: 'Burbank, California, United States',

req: '977765BR',

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About The Walt Disney Studios:

For over 95 years, The Walt Disney Studios has been the foundation on which The Walt Disney Company was built. Today it brings quality movies, episodic storytelling, music, and stage plays to consumers throughout the world. The Walt Disney Studios encompasses a collection of respected film studios, including Disney, Walt Disney Animation Studios, Pixar Animation Studios, Marvel Studios, Lucasfilm, 20th Century Studios, and Searchlight Pictures. It is also home to Disney Theatrical Productions, producer of world-class stage shows.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise with the following business segments: media networks, parks and resorts, studio entertainment, consumer products and interactive media. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with ABC, Inc., which is part of a business we call The Walt Disney Studios.

ABC, Inc. is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.