Executive Assistant
ABC
Burbank, CAThis was removed by the employer on 10/28/2021 3:51:00 PM PST
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Full Time Job
Job Summary:
It's the magic of immersing yourself in a motion picture masterpiece, or a new track from your favorite band, or the spectacle of a live Broadway show. It's hard to define and even harder to create, but that's what we do at The Walt Disney Studios. Ours is a culture of innovation, collaboration and creativity. We raise the bar, then step over it, blazing trails through the production and distribution of world-class entertainment around the globe. If you want to help tell compelling, enduring stories through movies, music or stage plays, then we want to hear from you.
The Secretary III position provides executive support to the President, Marketing of The Walt Disney Studios. The ideal candidate must be able to tactfully manage President's time, prioritize and communicate with authority. Candidate will have excellent knowledge of the Studio landscape. Responsibilities include, but are not limited to the following:
Responsibilities:
• Manages schedule, calendar and meetings for President
• Manages and prepares documents including meeting agendas and presentation materials
• Partners and works extensively with internal departments and external vendors to provide and/or receive necessary information, materials, approvals, updates, etc.
• Manages Travel and Expense for President (including understanding of company expense policies). Creates expense reports and reconciles credit card account.
• Handles memberships and subscriptions for President; orders office supplies, snacks and beverages; and processes other electronic transactions
• Maintains files, coordinates pickup and delivery of materials as requested including scheduling courier and overnight services
• Maintains standards of strict confidentiality with respect to all matters and documents
• Creates a professional and positive environment for all who interact with the Office of the President.
• Promotes teamwork both internally and externally, works exceptionally well with executives, staff, and external associates, visitors at all levels. Ability to tactfully manage President's time, multi-task and communicates with authority.
• Is accessible 24/7 via telephone and e-mail to handle urgent requests
• Assists with departmental tasks, including conference room requests
• Drafts correspondence and manages incoming/outgoing mail
• Coordinates VIP tickets and passes for guests, clients and key contacts
• Other miscellaneous duties and department projects assigned, including personal tasks and errands
Basic Qualifications:
• Bachelor's Degree in Communications, English, Business Administration or equivalent experience
• 3 years of administrative experience at senior management level within entertainment industry, preferably within The Walt Disney Company.
• Excellent computer proficiency – Mac & Windows: Microsoft Word, Excel, PowerPoint
• Excellent and professional phone skills
• Demonstrated ability to prioritize, meet deadlines, make decisions and change course of action quickly
• Detail oriented with the ability to maintain professionalism under pressure
• Ability to anticipate needs, be proactive, resourceful and flexible
• Ability to simultaneously handle individual tasks while maintaining perspective on the bigger picture
• Strong people skills, including the ability to work effectively with other executives, film makers, assistants and staff at all levels
• Exceptional organizational and follow-thru skills with the ability to work on many projects simultaneously.
• Effective communicator, both verbally and written
• Professional demeanor to serve as first point of contact for Office of the President
• Team player with positive/easy-going manner to handle varied personalities, responsibilities and assignments
• Ability to operate on a shared desk and form a strong partnership with the other Assistant
• Ability to be flexible with work schedule. Overtime required.
• Knowledge of past and current Disney/Pixar films
• SAP experience preferred
Required Education
• Bachelor's Degree in Communications, English, Business Administration or equivalent experience
About The Walt Disney Studios:
For over 95 years, The Walt Disney Studios has been the foundation on which The Walt Disney Company was built. Today it brings quality movies, episodic storytelling, music, and stage plays to consumers throughout the world. The Walt Disney Studios encompasses a collection of respected film studios, including Disney, Walt Disney Animation Studios, Pixar Animation Studios, Marvel Studios, Lucasfilm, 20th Century Studios, and Searchlight Pictures. It is also home to Disney Theatrical Productions, producer of world-class stage shows.
About The Walt Disney Company:
The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise with the following business segments: media networks, parks and resorts, studio entertainment, consumer products and interactive media. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with ABC, Inc., which is part of a business segment we call The Walt Disney Studios.
ABC, Inc. is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.
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