Executive Assistant

This is a Full Time Job

Executive Assistant (WPVI-TV)

Job Summary:

This position reports to the President & General Manager and represents both the President and 6abc/WPVI in a professional, positive manner. The ideal candidate will build strong relationships at all levels, be an exceptional team player, and proactively provide support whenever needed.

What You Will Do
• Provide primary administrative support to the President and back up support to other station executives
• Perform overall administrative duties including, but not limited to, answering and screening incoming phone calls, scheduling meetings and maintaining extensive calendars, handling the preparation and processing of expense reports.
• Apply additional office support such as distributing mail, filing, photocopying, scanning and tracking documents, and word processing
• Manage the planning, coordination, and execution of business travel, including trip logistics and itinerary, meeting coordination, as well as remote support
• Prepare confidential memos, correspondence, letters, business updates, meeting notes, Power Point and/or Keynote presentations, correspondence and complex reports
• Assist in assembling budget books/financial presentations as needed
• Aggregate information in Excel for reporting
• Interface (both written and verbal) with various internal WPVI and ABC OTV departments, Executives and business units
• Participate in the administrative team, providing backup to other assistants and contributing to common administrative duties

Required Qualifications & Skills
• Minimum of 2 years of experience in an administrative capacity for an executive (VP or higher)
• Computer proficiency with Microsoft Office (Word, Excel, PowerPoint and Outlook)
• Strong interpersonal skills, with the ability to anticipate needs, take initiative, prioritize, meet deadlines, and be resourceful and flexible, while maintaining absolute professionalism and confidentiality
• Team player with a great attitude with the ability to interact with and build strong relationships across multiple levels of employees and clients within and outside the organization
• Detail-oriented, with proven organizational and prioritization skills
• Ability to exercise appropriate judgment in completing tasks without supervision
• Effective communication skills (written and verbal)
• Ability to work both independently and as a member of a collaborative team
• Possess enthusiasm, flexibility and creativity and be willing to assume challenges and increased responsibility
• Ability to quickly learn internal meeting systems (i.e. expenses systems, travel booking, invoices systems, conference room reservations, etc.) and build a network of colleagues to assist in answering questions

Preferred Qualifications
• Minimum of 4 years' experience supporting a senior level executive in the entertainment industry

Education
• Bachelor's degree or equivalent experience required