Music Clearance & Operations Specialist

This is a Full Time Job

About the Role

A24 is seeking a Temporary Music Clearance & Operations Specialist to support music clearance and operational needs across marketing and film during a maternity leave coverage period (estimated November 2026 to July 2027 inclusive of training and handoff).

This is a hybrid position, requiring in-person work 3 to 4 days a week in our West Hollywood, CA office.

Responsibilities

Music Clearances
• Manage the marketing clearance calendar and coordinate timelines with Creative Marketing leads
• Liaise with trailer house music supervisors and producers on creative choices and edit versioning
• Facilitate clearances for trailer, promo, and social assets across tracks, remixes, and SFX
• Research rights holders and ownership splits, and negotiate directly with rights holders within approved budget parameters
• Track budgets and clearance status in AirTable; escalate and follow up on unresponsive rights holders under tight turnarounds
• Circulate final confirmations to internal teams and external partners for approval and delivery

Music Asset & Document Management
• Manage inbound and outbound music delivery (score, original music, cue sheets) and associated rights documentation
• QC delivered audio and paperwork for accuracy and compliance, coordinating with the Post Supervisor to resolve errors
• Maintain the external-facing audio catalog and distribute assets to rights holders and partners for review
• Source and organize music, playlists, and composer reels for the Music Supervisor and filmmakers

Film Project Management & Execution
• Manage external and internal follow-up across 27 active film projects, tracking budget and clearance status for the Music Supervisor
• Support on-camera music needs for individual films alongside film music supervisors and Production
• Assess SAG/AFM considerations with the Film Business Affairs lead, engaging outside legal support as needed
• Manage the original song and 'Inspired By' artist outreach process from start to finish, including filmmaker reviews
• Track and ensure adherence to marketing and film delivery deadlines, ensuring materials are ready for international delivery

Scheduling & Meeting Coordination
• Coordinate calls and prepare agendas across composers, editors, supervisors, and external partners
• Take notes during calls and circulate follow-ups with action items

Preferred Qualifications
• 5 years of music licensing/clearance experience with a strong focus on project management and tracking
• Negotiation experience and existing relationships with major labels and publishers
• Strong organizational and communication skills; a self-starter who navigates ambiguity with calm and poise
• Trustworthy and discreet in handling confidential information and high-profile artist relations
• Bachelor's degree in Music Industry, Business Administration, or a related field
• Fluent in English
• Digital fluency in Google Suite, Microsoft Suite, and AirTable; DISCO experience a plus