Executive Assistant

This is a Full Time Job

Executive Assistant, A E Factual Studios

Work Locations: With the exception of some select roles that have in-office requirements, A+E Networks operates on a flexible model that allows for remote, hybrid or full time in office work (in certain locales).

Office locations include New York City, Los Angeles, Chicago, and Stamford, CT.

Our list of eligible states in which employees may work remotely includes: California, Connecticut, Florida, Georgia, Illinois, Indiana, Maryland, Massachusetts, Michigan, Minnesota, Nevada, New Hampshire, New Jersey, New York, North Carolina, Oregon, South Carolina, South Dakota, Texas, West Virginia, Wisconsin, and Wyoming.

Division StoryA E Networks is not in the television business. It's in the storytelling business. Our job is to bring consumers new ways to experience those stories. We get up every day excited to discover new talent, narratives and characters, and live for any chance to shepherd a great idea through development to air.

Job Description
Hybrid work expectations of 2-3 days per week in office - NYC or LA facility

THE ROLE: Executive Assistant, A+E Factual Studios

The Executive Assistant serves as a key member of the team working to support the EVP and SVP, Production within a high volume, quick paced production unit. The EA must maintain up to d ate info rmation regarding the pr oduction unit's entire slate and acts as a conduit to connect people, information and processes t o ensure the successful and efficient creation of our content. This role tracks the status of ongoing projects and deliverables for projects in pre-production and production. In this role, you will be a primary facilitator to share the data with internal partners. Clear communication skills and attention to detail are key requirements for this position.

Job Responsibilities:
Executive Assistant, A+E Factual Studios

Data Management
• Manage the tracking of A+E Factual Studios' projects through Airtable . This includes but is not limited to: the number of hours delivered per year, series/show production status and updates by episode, commission information, internal/external delivery detail, DEI and population information.
• Analyze data for certain milestones: calculate costs, hour count, delivery count, and other metrics for corporate presentations
• Manage finance trackers with cost and delivery information.
• Manage kick-off announcements for all new shows including kick-off emails to relevant departments, meetings with different departments, eg. post, social, photo, shortform.

Show Team Management
• Manage A+E Factual Studios' Google Drive with the help of IT ensuring all show teams are using properly, troubleshooting when needed.
• Create Box folders and Google Drive sites for each production including making sure documents within are up to date.
• Coordinate with Production Management to send updated budgets and schedules.
• Manage Air Dates and notifications to participants and crews
• Track development and show deliverables, meeting agendas and action items for SVP, Production.
• Assist show teams on special projects, eg style guides, vision decks, research as directed.

Administrative Duties
• Manage execution of legal documents for show based shoots and intercompany agreements.
• Prep agendas and meeting materials for SVP, Production
• Assist in creation /d esig n of PowerPoint decks for various corporate presentations.
• Schedule meetings , m anage expenses, travel and corporate gifts for the EVP/ SVP .
• C oordinate with our internal show teams to ensure accurate DEI information to report to HR.

THE IDEAL CANDIDATE WILL:
• H ave a minimum of 2 years in unscripted or scripted programming production with p roduction field experience a plus .
• Have p rior administrative experience supporting VP or above is preferred.
• Be versed in today's latest software programs; Airtable , M S Office Suite ( ie Word, Excel, Power Point ), O ther presentation software , Google Suite, etc
• Have exceptional communication skills and the ability to interact with senior level executives .
• Be able to develop and maintain positive working relationships with a wide range of individuals with different skills, experience levels, and goals.
• Be extremely detail-oriented and able to multitask/handle many projects at once in a team-oriented environment.
• Be flexible, willing to adapt and develop new skills to meet unique production needs.
• Be a committed problem-solver who can smoothly navigate competing priorities in a fast-paced environment and escalate issues as necessary .

CompensationHourly Pay Range: $28.20 - $34.67Annual Incentive Target: 5%

The annual/hourly pay range displayed serves as a good faith estimate of the

minimum and maximum base pay range for this role. Compensation for the role will

be based on a number of different factors such as a candidate's qualifications, skills,

competencies, location, and experience. A+E offers a competitive total compensation

package, which includes healthcare coverage, 401k matching, and a range of other benefits. Learn more at aenetworks.com/careers.

A+E Networks proudly provides equal employment opportunity for all employees and job applicants, and makes employment decisions consistent with this principle. The company's employment actions and decisions – including recruitment, hiring, training, promotion, demotion, compensation, transfer, layoff, and termination – are made without regard to an employee's race, color, religion, creed, age, national origin, ancestry, sex (which includes pregnancy, childbirth, breastfeeding, and related medical conditions), gender, sexual orientation, gender identity, gender expression, marital status, alienage or citizenship status, physical and/or mental disability, medical condition, family and medical leave status, genetic information, military or veteran status, or any other characteristic protected by applicable law.
A+E Television Networks is a joint venture of the Hearts Corporation and The Walt Disney Company.
We are proud to be an Affirmative Action/Equal Opportunity Employer/Disabled/Veterans.