Commercial Operations Assistant
A+E NetworksNew York, NY
Full Time Job
The majority of our employees will have flexibility that allows them to choose a predominantly remote, predominantly in-office, or hybrid setup. Our official in-office locations in the United States includes LA, NYC, Stamford, and Chicago, and we have several other states in which employees may work remotely if their role isn’t one that requires them to be in or near the office. We value the health and safety of our people above all else, and our onsite attendance policies reflect that. If there is an on-site requirement for a role, it will be listed in the job description.
For those employees who would like to utilize our offices, full vaccination for COVID-19 is required for physical presence in A+E Networks workplaces. While A+E Networks will consider reasonable
accommodation requests regarding this policy in accordance with applicable law, such requests will not be considered until a conditional offer of employment is extended to a candidate. Applicants should not submit any medical or health information in connection with their application for employment.
THE DIVISION’S STORY
Our mission is to be different, diversified and necessary. And to make money (put another way, to monetize the content by all A+E Networks and platforms). We are a sales force that represents a portfolio of innovative culture brands and dynamic advertising solutions. The strength of our porfolio is how we are able to speak to a wide range of audience interests, connect with original creative story telling and through multiple always-on distribution touchpoints, deliver a premium, safe environment for advertisers. We pride ourselves on reliable, accountable and best-in-class service. If this sounds like you, we'd like you to be one of us.
THE ROLE: Commercial Operations Assistant
The Copy Assistant enters, maintains, and revises Commercial instructions for all of our on-air Advertisers into the Wide Orbit database. The Log Assistant will time out the broadcast log, ensuring Advertiser commercials air when and where they are intended to without any specific conflicts. Both roles provide high-level internal and external customer service while meeting departmental deadlines.
MORE ABOUT WHAT YOU’LL DO:
Schedule/Revise Commercial Creative for air.
Identify missing copy. Receive, organize, and file traffic instructions. Identify and enter Advertiser Code (Ad-ID) into Wide Orbit System.
Client spots are applied to the broadcast log for air as per their instructions.
Manipulate units on the Wide Orbit Log.
Time out shows
Reformat and fill inventory as necessary.
Deliver the Wide Orbit log to Broadcast Operations.
Check copy instructions for accuracy.
Run validation report to verify all copy instructions entered into Wide Orbit on specific date. Check co-worker’s report vs. instructions for accuracy.
Prevent copy errors and avoid potential loss of revenue.
Resolve log conflicts and ensure spots are scheduled with client specifications in mind.
Communicate with Advertising Agencies & Ad Sales
Call or email agencies to request missing materials for scheduled units if not provided in advance. Establish contact with Ad Sales team to assist with various issues. Ensure all units are allocated, scheduled, and constrained properly.
Maintain strong working relationship with both Agency and Ad Sales contacts.
Special Checks for High-Profile Shows.
Run Current Commercial Slotting reports in Wide Orbit for specific Sell Titles of Ad Sales special or High-Profile shows. Verify correct commercial traffic is entered for each unit booked.
Ensure high-valued spots and important clients are being serviced properly.
Communicate with co-workers to share required information.
Follow up on delivery status with Digital Distribution team. Update Log Builders on missing/problematic units. Confer with specialist/management regarding high-level problem-solving/resolution.
Establish positive and effective workflow within department.
Coordinate with Legal to ensure spot clearance and deadlines are adhered to.
WHAT YOU’LL LEARN:
First and foremost as a member of A+E Networks Ad Sales you will learn how to be a team player in a fast-paced, innovative environment. You will learn how to become a content matter expert in every aspect of our business. From programming to marketing to research and analytics you will learn the mission for each brand, the content they represent and the audiences they reach. You will learn how to take this knowledge and share it with current and potential advertising partners. You will learn how to persuade them to partner with us. You will learn budgetary goals and how the ad sales team is on the frontline in generating revenue for the organization. You will learn how to build relationships inside and outside the organization. You will learn how to have fun throughout this process. You will learn that this is a special place to work.
YOUR STORY: [+BEHAVIORS] (what you need to have)
4 year college degree preferred; 2 year and/or equivalent experience
Minimum 1 year work experience including internship/college experience preferred
Direct Commercial Operations experience preferred
Basic computer knowledge
Knowledge of Wide Orbit, M.S. Office Suite, Mediaflex preferred
Written and Oral communication skills