Administrative Assistant, Marketing
Sony Music
New York, NYThis was removed by the employer on 10/3/2017 9:49:00 AM PST
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Full Time Job
The Administrative Assistant, Marketing is responsible for providing administrative support to the Marketing Department and helping to ensure the efficient day-to-day operation of the department by successfully accomplishing the following responsibilities:
Responsibilities:
• Act as a liaison between the SVP and a wide array of internal and external contacts including senior management, outside industry contacts, artists, artist managers, internal departments, etc.
• Build and maintain relationships with the artists, management, creative departments, as well as executives within the company.
• Schedule meetings, arrange travel, and answer phones for SVP and Associate Director Marketing
• Maintain mailing and e-mail lists, databases, files and other assets for the department.
• Order and maintain music product, office supplies and tickets for the department.
• Update weekly status reports and sales information on behalf of Epic artists.
• Help coordinate and manage budgets, promotional trips, travel, work orders and more for artists.
• Coordinate marketing plans for artists.
• Help to create print, television, radio, online and outdoor advertising, album package layouts, point of sale materials and CD/DVD copies with Creative Department.
• Attend meetings as departmental representative as needed.
• Screen and interview intern candidates.
• Provide interns with projects that help them learn the workings of the department and the music business in general.
• Use PRS system to process department invoices.
• Forward new vendor requests to Finance.
• Provide creative input and ideas on projects.
Qualifications:
• The ideal candidate holds a Bachelor’s Degree and a minimum of 1-2 years of prior administrative experience in the field of marketing or a related field.
• Strong computer skills including MS Office (Word, Excel & Outlook) and an intimate knowledge of the internet.
• Will need to learn a variety of other computer systems including Mediabase, BDS, and RPS.
• A proactive, flexible, self-starter who has strong problem solving, social, and interpersonal skills.
• Exceptional communication and time management skills.
• Must be able to work independently but be a team player and flexible.
• The ability to manage time and priorities, set and achieve goals and juggle multiple projects/deadlines simultaneously.
• This individual must be extremely organized; must demonstrate the qualities of being a team player; and must be able to create and maintain very strong relationships with co-workers, artists, managers, attorneys, etc.
• The use of discretion and the maintenance of high levels of confidentiality are also required.
• Must be available to work overtime and to travel/attend evening showcases as required.