Legal Assistant - Music
ConfidentialLos Angeles, CA
Full Time Job
Entertainment Law firm is seeking an Assistant to provide administrative and legal assistant support for two music attorneys, and provide back-up support for others in the group as needed.
Coordinate heavy schedule and manage busy calendars. Schedule meetings and conference calls, book/confirm travel arrangements, manage expense reports, and client billing.
Coordinate heavy follow up schedule and keep track of agreements and the status of clients and/ or matters.
Screen and direct phone calls and correspondence, including responding to certain matters on behalf of attorneys.
Draft letters and assist with preparation of legal documents and redlines, facilitate execution of legal agreements, and interact with other assistants to gather, follow up on or distribute information on behalf of attorneys.
Update client files, photocopy documents and distribute to various clients and/or third parties.
Accurately maintain and administer legal filing system.
Prior executive and/or legal department assistant experience strongly preferred. At least 2 years prior administrative experience in a fast-paced environment required. Bachelor's degree preferred.
Good working knowledge of Microsoft Word and Outlook is required. X1, Excel and Adobe Acrobat preferred.
Must be able to handle heavy phone and email communication in a professional and appropriate way, due to exposure to high-level confidential information, a high level of integrity, discretion and professionalism in dealing with a-list celebrities and senior professionals is essential.
Superior grammar, editing and proofing skills.
Excellent organizational skills. Detail oriented with the ability to independently prioritize work and handle multiple tasks with set deadlines is a priority.
Ability to complete a high volume of tasks and projects quickly with little guidance; react with appropriate urgency to situations and events that require a quick response or turnaround; take effective action and ability to problem solve.
Client-service oriented, and an interest in music a plus.
Competitive salary and excellent benefits
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